TASK FORCE: Citywide Grants

UNIT: Grant Monitoring

JOB TITLE: One (1) Unit Head

CONTROL CODE: CWG-23-01 (Re-Posting)


SUMMARY:

The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s operating and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.

Within OMB, the Citywide Grants Task Force is responsible for monitoring the financial reporting and collection of all Federal, State, and non-government funds granted to the City, which totaled over $30 billion in FY23. With a mission of improving the timeliness of recognizing, claiming, and collecting revenue, the Task Force provides in-depth analyses, best practices, training, and support to the 50-plus agencies that utilize grant funds, as well as to the OMB Task Forces with oversight of those agencies.

The Grant Monitoring Unit interacts with those City agencies and OMB task forces to monitor all grant-related fiscal activities, with each member of the unit overseeing a portfolio of agencies and their associated grants. This unit also interacts and coordinates activities with the other units within the task force (Data & Systems and Grant Accounting) to improve the capabilities used to claim and collect funds from Federal, State and other entities.


JOB DESCRIPTION:

The duties of the position include the following:

- Lead a team of analysts supporting multiple improvement efforts for grant-related processes within their assigned portfolio (based upon Grantor / Task Force) to include:
- Gathering and maintaining information on all active grants (e.g., award amounts, reimbursement eligibility and claiming guidelines, timing of associated claims and fund receipts) and monitoring of the status of open receivables and cash advances.
- Identifying corrective actions required based upon analysis of variances from forecasts.
- Collaborating with OMB Task Forces, City agencies, and grant owners to identify current obstacles to timely grant reimbursement and suggesting viable improvement options.
- Documenting recommended procedures and practices for use by task forces and agencies.
- Training internal and external users in best practices and use of analytic techniques.
- Providing business cases / requirements and associated testing, training, and deployment activities for enhanced grant reporting capabilities or systems.
- Developing relationships with responsible individuals in OMB Task Forces, City agencies, and federal / state partners to identify and resolve obstacles to timely grant reimbursement.
- Contributing to other process improvements or analytical projects on an ad-hoc basis.

1. A baccalaureate degree from an accredited college.

QUALIFICATIONS: - Background in government budget / accounting, ideally with grant-related fiscal processes. - Outstanding analytical, organizational, and problem-solving skills, with ability to identify issues and recommend solutions and process improvement options. - Strong written and verbal communication skills, with the flexibility to adapt their communication style to meet the needs of different individuals or groups with varying levels of understanding. - Proven experience in explaining complex ideas or processes, including preparing and delivering presentations and training materials. - Self-starter able to complete assignments and adhere to deadlines with minimal supervision. - Proficiency with Microsoft Office software, including ability to effectively use pivot tables, formulas, and other techniques for analyzing data and presenting for management review. - Prior experience working with the City’s Financial Management System for both Budgeting (FMS2) and Accounting (FMS3) is desirable. REQUIREMENTS: Unit Head ($114,500): Bachelor's degree and a minimum of four years of relevant full-time experience in budgetary planning/management, financial analysis, public policy analysis/administration, or a related field or an awarded Master’s degree in a relevant field with two years of relevant experience. All applicants must have at least one prior year of supervisory experience.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.