TASK FORCE: FEMA Disaster Recovery

UNIT: Closeout

JOB TITLE: One (1) Unit Head

CONTROL CODE: BAW-22-10 Reposted


SUMMARY:

The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.

Within OMB, the FEMA Disaster Recovery Task Force works with City, State, and Federal agencies to help New York City recover from the lasting impacts of COVID-19, Hurricane Sandy, and other federally-declared disaster events. Within the FEMA Disaster Recovery Task Force, the Closeout Unit is responsible for managing the formal reconciliation and programmatic closeout of FEMA grants. Closeout is the final function in the FEMA grant process, and as such, it is the final opportunity for the City to ensure full compliance with all regulations and full reconciliation of all costs incurred prior to submission to the Federal government and New York State.

Please note that this is a grant-funded position. Your term of employment is dependent upon the availability of grant funding, but it is expected to be at least four years.

JOB DESCRIPTION:

The duties of the position include the following:

- Become familiar with the regulatory requirements for project closeout as defined in the Robert T. Stafford Act,
- Learn OMB’s current closeout process with the goal of suggesting / implementing adjustments and improvements as necessary
- Develop closeout plans, schedules, and processes for disaster grant awards that have not yet begun the closeout process
- Manage a team of City employees and consultants to ensure goals and deadlines are met
- Respond to formal and informal information requests from FEMA or New York State (DHSES)
- Develop reporting protocols and maintain status reports for delivery to management
- Effectively work with multiple City agencies and groups within OMB to ensure all closeout goals are met



MINIMUM EXPERIENCE AND QUALIFICATIONS:
- Bachelor’s Degree

Preferred Skills:
- 2 years or more of federal grants management experience is a required.
- Comfort in making decisions quickly and addressing problems and challenges as they arise.
- Strong analytical, organizational, and problem-solving skills with an emphasis on attention to detail.
- Strong interpersonal skills, and the ability to maintain working relationships.
- Strong written and spoken communications skills.
- Ability to work independently as a self-motivator and to motivate others.
- Ability to work calmly and proficiently under pressure and to adhere to deadlines.
- Ability to interpret and understand complex federal requirements associated with grant awards.
- Must possess strong technical skills including a proficiency in Microsoft Office software (Word, Excel, PowerPoint) and the ability to learn new technology quickly.
- Prior experience with QuickBase or similar data management.
- Prior experience working on City or State Grant programs is a plus

REQUIREMENTS:

Unit Head ($117,935): Bachelor's degree and a minimum of six years of full-time experience in budgetary planning/management, financial analysis, public policy analysis or a related field, or an awarded Master's degree in Actuarial Science, Finance, Mathematics, Business, Policy Analysis, or Economics with four or more years of experience in financial analysis, budgeting or a related field, with at least one year of relevant supervisory experience.

1. A baccalaureate degree from an accredited college.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.