***ONLY PERMANENT EMPLOYEES IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE ARE ELIGIBLE TO APPLY. ***


THE AGENCY

The Commission works every day to implement the city’s Human Rights Law through enforcement, education, and outreach. The Commission seeks to address historic and contemporary inequities to cultivate a city where everyone can live, work, and thrive free from discrimination.


Through training, education, and policy initiatives, the Commission aims to root out discrimination. The Commission proactively identifies patterns of discrimination through testing employers, housing providers, and providers of public accommodation The Commissions also uses investigations, litigation, and other enforcement tools to address allegations of discrimination.


THE DIVISION
The Human Resources (“HR”) department acts as a strategic partner and is responsible for promoting professional development and providing exceptional administrative customer service to CCHR employees. The unit handles various day to day human resources operations including payroll, timekeeping, benefits, recruiting and onboarding. Due to the size of the Commission, our team members are exposed to all aspects of the Human Resources function for an NYC agency.


THE ROLE:

The Human Resources Unit is seeking an experienced Timekeeping and Absence Control Coordinator. Under direction of the Executive Director of Human Resources, the selected candidate will serve as the primary administrator responsible for CityTime processing, including enrollment of new employees and maintaining approval trees, Manual Leave Adjustment (MLA), separations, and advanced leave requests. The selected candidate will facilitate presentations to new hires, provide guidance to employees with regards to all matters related to time management. Tasks include, but are not limited to:

Processing timesheets and exception events, time keeping transactions, other adjustments in CityTime; ensuring that employee timesheets are submitted and approved in a timely manner, and failures are corrected to allow for proper payment.

Assist in the onboarding of new employees, create and maintain schedules, and process and maintain the approval tree in CityTime.

Performing CityTime entries including approver and schedule changes, OT approvals, and manual entries.

Researching, resolving, and responding to employee time and leave questions.

Processing and assist in implementing the agency’s Absence Control and Stepping process.

Ensuring time and leave transactions in Citytime are cascaded properly into the payroll; confirming that all new employees interfaced into the Payroll Management System (PMS) properly to guarantee the accuracy of their first paycheck.

Assisting in the monitoring of the overtime cap for employees covered by the Citywide Agreement.

Reviewing and processing ingoing and outgoing DP2001’s for interagency transfers.

Processing documented sick leave, blood donations, jury duty actions, FMLA and Child Care Leave for employees.

Routing City Time issues to OPA via remedy tickets, and attending the CityTime Forum.

Assisting in training new employees and supervisors in CityTime applications.

Collaborating with the payroll coordinator to ensure anticipatory week is process accurately.

Processing manual leave adjustments for separated employees and 0150s/0180s to ensure timely payment.

Performing other duties and projects as assigned.

NOTE: The hour and shift for this position are Monday through Friday, 9:00A.M. to 5:00 P.M.

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preference will be given to candidates with the following skills: Demonstrated knowledge of Citywide Time and Leave policies and procedures. Minimum of three years of processing Time and leave, Leave of Absence processes, via citywide HR platforms (e.g., CityTime, CHRMS, PMS, Remedy, Pi, and Worker’s Compensation System. Experience in CityTime, Timekeeping, City Human Resources Management System (CHRMS), Payroll Management System (PMS), and Payroll Information (Pi). Strong attention to detail, ability to perform time-sensitive deadlines while maintaining the highest level of confidentiality. Familiarity with NYC labor laws and regulations related to timekeeping, attendance and leaves. Professional demeanor and proficiency in customer service Proficient computer and data entry skills. Excellent written and oral communication skills in addition to strong organizational skills. Fluency in a language other than English is a plus.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.