The Office of Fiscal Operations is DSS/HRA/DHS’s primary payments and accounting office, and the core responsibilities are carried out through the operations of the Bureau of Accounts Payable (BAP). As the Agency’s primary payment office, BAP issues authorized payments to service providers for services delivered to DSS/HRA/DHS clients, payments to vendors providing services to DSS/HRA/DHS and reimbursement to employees for business related out of pocket expenses incurred in the delivery of services.The bureau handled over 40,000 payments over $10 billion in FY2022.

The Finance Officer / Division of Accounts Receivable and Billing (DARB) is seeking to fill a vacant Principal Administrative Associate II position in the Cashiers Central Processing Unit. The functional title for this position is Supervisor of the Cashiers Central Processing Unit. Under the direction of the Supervisor of the Treasury Unit, the incumbent will supervise the Cashiers Central Processing Unit.

The selected candidate will:

- Ensure the duties and responsibilities of the unit are fulfilled, which entails the proper processing of payments, receipt, safeguarding, and distribution of funds owed to the City which total more than $100 million annually.

- Oversee the Cashier’s window where payments are received from the various program areas such as IREA, Claims and Collections, the Bureau of Fraud Investigation, Office of Liens and Trusts.

- Review batches processed by the unit for all payments received.

- Oversee the remote deposit processing to the bank and processing of credit card transactions from customers who are participants in the Medicaid Pay-In program.

- Review Medicaid Surplus payments received from third parties for an attestation of use of recipient funds and sends appropriate correspondence to customers who have not submitted the appropriate forms.

- Send correspondence to customers and returns any payments that are not properly completed. Ensure that mail is received and processed in a timely manner.

- Maintain spreadsheets with daily mail received. Process payments received through priority mail and maintain an incoming log.

- Forward correspondences received from customers to Medicaid or to IREA. Train staff in the processing of payments using the DARB system, WMS and the HRA One Viewer.

- Oversee the filing system and the scanning, indexing and quality assurance of documents scanned by the unit to the HRA One Viewer.

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.