DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
- Recruiting, hiring, and training City employees.
- Managing 55 public buildings.
- Acquiring, selling, and leasing City property.
- Purchasing over $1 billion in goods and services for City agencies.
- Overseeing the greenest municipal vehicle fleet in the country.
- Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Document Expediting Unit within DCAS’ Bureau of Audits and Accounts is responsible for the intake, review, and timely processing of all external payment documents such as vendor invoicing, internal and BQA inspections, and all receiving reports. The unit timestamps all documents upon receipt, enters all invoices into the Bureau’s internal Invoice Tracking System (ITS), and forwards the invoices to the appropriate authorized signatories. Staff must quickly assess incoming documents and expedite the preparation of vendor payment packages, prioritizing them before their transmittal to the Payment Vouchering Unit. Additionally, the unit receives and responds to all vendor inquiries in a timely manner, providing a high level of customer service. The staff conduct the necessary research and perform any analysis necessary to satisfactorily discharge all inquiries from vendors and internal parties.

Responsibilities:

- Assign work and oversee Expediting Unit staff in coordinating with fiscal liaisons to obtain invoice certifications and inspection reports; monitor staff productivity; gather volume indicators; and perform necessary training
- Supervise staff performing updates to the Bureau’s Invoice Tracking Database. Record billing/delivery issues and document processing aberrations as well as other factors pertaining to vendor payments
- Prepare Tasks and Standards for staff, perform interviews, provide coaching and counseling, and initiate disciplinary actions when necessary, including the completion of related paperwork
- Working with the Engineering Audit Office, Capital Budget Unit, and liaisons from each line of service, perform reviews of invoice submissions with respect to purchase order’s price and discount provisions, previous quantities received, timesheets, delivery and/or inspection certifications
- Directly resolve vendor inquiries and investigate vendor payment discrepancies as well as respond to general informational requests
- Proactively review, follow-up with and expedite all vendor invoices and payment-related supporting documentation within mandated timeframes
- Obtain the required inspection/receiving certifications for all payment requests
- Conduct ongoing reviews of pending work and time-sensitive documents
- Analyze complete vendor payment histories to develop multiyear status reports
- Generate periodic reports detailing the status and urgency of unprocessed work
- Approve invoices in Passport and resolve any discrepancies.

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing; or
2. A valid New York State Certified Public Accountant license.
To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as an Accountant - Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience.

Preferred skills include excellent verbal and written skills, generating vendor payments and other accounting entries in FMS, knowledge of accounting practices and procedures, knowledge of PPB rules, Comptroller Directives and basic budget functions, intermediate Excel skills. To be eligible for placement in Assignment Level II, individuals must have, in addition to meeting the minimum requirements, at least one year of experience as an Accountant - Assignment Level I, or at least two years of satisfactory full-time professional accounting or auditing experience.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.