The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department's core values.

The Fire Department, City of New York (FDNY), seeks a full-time Administrative Manager in the Bureau of Legal Affairs. Reporting directly to the Director of Enforcement, the successful candidate will: have wide latitude for independent initiative and judgment. The candidate will supervise the data input of the FDNY Summonses and Criminal Court Summonses. He/she will generate monthly reports for the Criminal Court Summonses and FDNY Summonses. He/she will coordinate with the Fire Marshals and Court Representatives (Criminal) on the execution of the warrants. The successful candidate will regularly meet with the public and outside agency representatives on issues involving the administrative and enforcement of criminal court summonses and summonses heard before the Office of Administrative Trials and Hearings (“OATH”). He/she will be actively involved with the distribution and coordination of the FDNY summonses and Criminal Court summonses. He/she will perform administrative work necessary for the conducting of hearings in both criminal court and OATH hearings. He/she will be involved with the continued development and implementation of the new Fire Inspection Revenue and Enforcement System (FIRES) as it relates to the Administrative Enforcement Unit. He/she will be responsible for regularly attending meetings that involve the development of policy within the Administrative Enforcement Unit. He/she will advise the Director of Enforcement and the Deputy Director of Enforcement regarding key issues affecting both the Legal Enforcement Unit and the Administrative Enforcement Unit. He/she will be responsible for coordinating and managing all aspects of the work flow between the cure desk and the Bureau of Fire Prevention. Also, the candidate will be responsible for administrative tasks related to Legal Enforcement, including but not limited scheduling adjournments for the testimony of issuing officers and the electronic filing of OATH decisions.

ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.

Two years of college and four years of administrative support experience. Minimum of 2 years experience utilizing the ACCELA System and AIMS (OATH). A working knowledge of the NYC Fire Code and FDNY Rules, as set forth in Title 3 of the Rules of the City of New York Good Written and oral communication skills, neat and legible handwriting. Working knowledge of Word, Access and Excel Must demonstrate the ability to work independently and manage a staff.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.