TASK FORCE: Personnel Management & Administration

UNIT: Learning and Development

JOB TITLE: One (1) Summer Intern

CONTROL CODE: PMA Intern-24-03


SUMMARY:

The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.

OMB’s Learning & Development (L&D) Unit is responsible for overseeing the agency’s learning strategy and for ensuring OMB employees get the training, resources, information, and practice they need to do their best work. L&D collaborates with all divisions, task forces, and units within OMB.


JOB DESCRIPTION:

The intern will lead the following project under general supervision, with latitude for independent initiative and judgement:

The OMB L&D Intern will directly assist OMB's Chief Learning Officer and Deputy Chief Learning Officer in developing learning solutions and will come away with a sound understanding of how to apply learning best practices in the workplace. All while working for an agency that has a profound impact on the city.

The OMB Summer Learning & Development Intern may:

- Play a pivotal part in analyzing, designing, developing, and implementing crucial learning initiatives – a fantastic opportunity for those seeking hands-on experience in learning and development!
- Directly assist OMB's Chief Learning Officer and Deputy Chief Learning Officer in developing learning solutions and will come away with a sound understanding of how to apply learning best practices in the workplace. All while working for an agency that has a profound impact on the city.
-Manage marketing and communications for program rollouts, including composing, sending out internal communications promoting L&D initiatives, and following up after training sessions.
- Reporting directly to the Chief Learning Officer you'll be immersed in meaningful responsibilities, making a tangible impact on the dynamic L&D projects of a city agency that has a profound impact on the city. It's a chance to actively contribute, learn, and grow in a real-world setting, setting the stage for a fulfilling career. This is not your typical internship; it's a hands-on, impactful role where you'll be treated as an integral part of the team, contributing significantly to our learning initiatives. Submit your application to be part of something bigger!

Responsibilities:

- Helping design and/or facilitate performance-focused activity-based learning solutions.
- Creating job aids, quick guides, glossaries, and micro-learning videos.
- Helping with project management, marketing, and logistics for L&D initiatives.
- Administering and moderating internal online discussion boards.
- Composing and sending out communications for L&D initiatives including follow ups after training sessions.
- Assisting in conducting needs analyses via surveys and focus groups.
- Coordinating with external training vendors.
-Maintain L&D schedule and provide overall administrative support for the Learning & Development unit.
-Manage registration, logistics, and administrative tasks for L&D events, including the OMB Institute speaker series, coordinating registrations, calendars, room setups, audio/video requirements, materials, and speaker needs.
-Create, prepare, and update marketing materials for OMB learning events.


Description of Preferred Skills:

- Experience teaching or facilitating in any context.
- Experience designing digital learning assets (videos, infographics, job aids, presentations).
- Inquisitive mindset, fostering a diverse, equitable, and inclusive work environment.
- Excellent interpersonal skills, outstanding written and oral communication abilities.
- Proactive with exceptional organizational, research, analytical, and creative problem-solving skills.
- Creative and resourceful with the ability to think outside the box.
- Strong attention to detail.
- Executes responsibilities with a sense of urgency and follow-through.
- Proficient in Microsoft Office (Excel, Word, PowerPoint, and Outlook) and quick learning of new technology. Ideal for:
- Experienced or interested in learning and development, instructional design, education, teaching, and related areas.
- Passion for communications, humanities, liberal arts, marketing, visual arts, and/or performing arts.
- Students with a unique blend of creative and analytical skills, eager to contribute meaningfully to public service for the City of New York.
- Detail-oriented with excellent time management and organizational skills.
- Enjoys collaborating in a team environment.
- Experience with event planning and/or creating marketing materials.
- Excellent writer with experience composing, proofreading, and editing targeted content while incorporating visual elements.
- Proactive with the ability to handle complex tasks and manage small projects independently.

As of June of the Program year the prospective interne must be a student matriculated in a college or be a recent college graduate (winter/spring term of the Program year).
NOTE: Appointment to this title is only valid for the duration of the Program, June - August each year.

REQUIREMENTS: Undergraduate interns must be currently enrolled or accepted into an accredited college or university. Candidates should have strong analytical, quantitative, research and communication skills. Additionally, candidates must be proficient in MS Word and Excel. To participate in the OMB Summer Internship Program, undergraduate students must be enrolled or accepted into a college or university. Compensation/Duration: Summer Undergraduate Intern $16.50 per hour Internships will run for 10 weeks, from June 3, 2024 to August 9, 2024. The work must be done during the regular workday, 9:30 a.m. to 5:30 p.m. – no evenings or weekends.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

This is a hybrid position with in-person days located at OMB’s offices at 255 Greenwich Street

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.