The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the city

The Agency Chief Contracting Office ACCO is responsible for managing all agency procurement and payment activity in accordance with all applicable city and state laws and regulations including General Municipal Law, City Charter, local laws such as LL1 for MWBE, Procurement Policy Board Rules and NYC Comptroller Directives. ACCO works cooperatively with DEP’s bureaus in support of their operational and programmatic needs including procurement of capital construction and related professional services (design, engineering, and construction management services), maintenance and repair contracts, and a wide array of supply and standard service contracts. In addition, ACCO staff manages agency compliance with vendor performance evaluations, MWBE participation goals, opportunities and requirements, prevailing wage, labor law compliance and vendor management. ACCO processes hundreds of both large and small contracts and thousands of payment transactions procuring about $2 billion in contracts annually. The ACCO consists of nine (9) organizational groups: Competitive Sealed Bids, Procurement Administration, Technology Development & Innovation, Contract Administration, Contract Compliance and Opportunities, Purchasing Management, Accounts Payable Unit, Contracts Review and Negotiations, and the Process Optimization & Change Management group.

The Contract Compliance & Opportunities Unit is responsible for ensuring compliance with the enforcement of Minority & Women Owned Business Enterprise (M/WBE), subcontracting requirements, Equal Employment Opportunities (EEO), Prevailing Wage Compliance and the review and determination of subcontractor approval requests for all DEP contracts.

The selected candidate will be responsible for reviewing and approving subcontractor according to agency guidelines; inputting subcontractor information in DEP’s Procurement Accounting Contracting Tracking (PACT) system; providing vendor with subcontractor approval assistance; conducting training to agency staff on subcontractor approval requirement and process.

In addition, the Subcontractor Approval Analyst will be responsible for the following:

-Manage and track all subcontractor approval requests.
-Conduct and facilitate vendor review required for subcontractor approvals. Review subcontractor approval requests against subcontractor approval SOP and note any deficiencies.
-Access PASSPort (Procurement and Sourcing Solutions Portal), PACT (Procurement Accounting Contracting Tracking), and PIP (Payee information Portal) to ensure all requests & documents are uploaded as required as part of the subcontractor approval process and make all necessary data entries. Report findings to supervisor/designee & operating Bureau liaison that submitted the subcontractor approval request.
-Function as central point of contact between DEP Bureaus and the ACCO, Contract Opportunities Unit for all inquiries that relate to subcontractor approval request –15%
-Work closely with other Unit staff in monitoring contracting procedures relating to compliance program and recommends changes where necessary. Assists in program analysis and generates reports/presentation as required, both within agency and other government agencies.
-Actively participates vendor outreach and respond to vendor inquiries and request.
-Communicates with contractors, internal and external agency personnel on deficiency and possible remedies regarding subcontractor.

COMMUNITY COORDINATOR - 56058

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred skills include the following -Knowledge of Financial Management System (FMS) -Procurement and Sourcing Solutions Portal (PASSPort) - NYC’s Procurement Policy Board (PPB) Rules. -Skill and ability in coordinating, facilitating, and participating in a collaborative approach to the completion of tasks or assignments. -Develop and maintain strong relationships with departmental personnel, vendor community and oversight agencies.

This position is open to qualified persons with a disability who are eligible for the 55-a Program and also meet the education and experience requirements as listed in the job posting notice. Please indicate on your resume or cover letter that you would like to be considered for the position under the 55-a Program. This position is also open to non 55-a Program candidates who meet the education and experience requirements as listed in the job posting notice.”

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.