WorkWell NYC Overview
New York City is one of the largest purchasers of government health benefits in the nation, and is uniquely positioned to directly impact the health of a significant fraction of New Yorkers and demonstrate the impact of a workplace wellness initiative. WorkWell NYC, housed within the Mayor’s Office of Labor Relations, serves more than 380,000 City of New York employees who work to maintain a vibrant, safe, and thriving city. WorkWell NYC’s core mission is to create workplaces that engage and empower employees to live healthy, active lifestyles and to provide health and well-being services, programs, and resources for employees and their families. To achieve this goal, WorkWell NYC develops and implements programming across key areas: healthy eating, physical activity, mental well-being, preventative health behaviors, and health equity.

The primary function of the Special Projects Coordinator is to assist the Program Director with the daily administration of WorkWell NYC initiatives, including new program development, liaising with both internal and external agency leadership, sourcing new vendors and tools to support the staff in the development and execution of WorkWell programming. This role requires strong project management skills with high attention to detail and the ability to drive multiple projects with accuracy and skill.
The Special Projects Coordinator program development responsibilities will include: program design, administration, implementation, and evaluation. The Coordinator will also work with the WorkWell NYC team and agency partners to build a culture of wellness where employees feel supported and empowered to take care of their health. This role is ideal for candidates with experience in the community health promotion field and strong project management experience.

Daily activities of the Special Projects Coordinator will ensure that the ongoing activities of WorkWell NYC are well coordinated and supported. The Special Projects Coordinator will also be expected to write, research and quickly turn around reports, briefings, presentations analysis and program updates at the request of the Director. They will collaborate with key stakeholders to ensure execution of projects/initiatives are finalized.

Duties and responsibilities to include:

- Act as the Program Director’s liaison on assigned projects.
- Conducts assigned research and provide assistance in the execution of project management activities of specific public wellness programming initiatives.
- Conceptualize and develop programming to support health and well-being among City employees
- Research relevant best practices, programs, and vendors
- Research and draft briefing papers on public health topics as assigned.
- Provide the Director with regular updates on current projects by gathering information from project managers and leaders, prompting them for any necessary actions and documentation
progress.
- Maintain records of select meeting proceedings, monitor, and track tasks, and ensure deliverables and deadlines for all tasks established Director lead meetings and engagements.
- Manage request for external workshops and programs, including health fairs and brownbag workshops.
- Assist with research and contracting with WorkWell NYC vendors, including tracking invoices, payments and other documents necessary to keep projects on time.
- Assist Director with preparation of team meetings and other presentation engagements.
- Assist with the hiring and onboarding of WorkWell NYC staff.
- Participate in other special projects as assigned by the Program Director
- Research and apply innovative and effective ways to engage a diverse and dynamic workforce.
- Liaise with key partners to develop and expand worksite and digital wellness programming.
- Identify and implement communication and engagement strategies to increase program participation and success.

1. For Assignment Level I (only physical, biological and environmental sciences and public health) A master's degree from an accredited college or university with a specialization in an appropriate field of physical, biological or environmental science or in public health.
To be appointed to Assignment Level II and above, candidates must have:
1. A doctorate degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and one year of full-time experience in a responsible supervisory, administrative or research capacity in the appropriate field of specialization; or
2. A master's degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and three years of responsible full-time research experience in the appropriate field of specialization; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least a master's degree in an appropriate field of specialization and at least two years of experience described in "2" above. Two years as a City Research Scientist Level I can be substituted for the experience required in "1" and "2" above.

NOTE:
Probationary Period
Appointments to this position are subject to a minimum probationary period of one year.

- Master’s Degree in Public Health or other equivalent. - Experience in implementing workplace and/or community-based wellness programming. - Excellent verbal, written, and presentation skills. - Experience working with labor-management groups and/or senior leadership. - Ability to work independently and manage time effectively in a fast-paced, startup environment. - A team player with ability to engage and work with diverse stakeholders. - Strong project management skills, with an ability to anticipate, prioritize and manage multiple tasks. - Professional demeanor that demonstrates warmth, responsiveness and credibility - Ability to work flexible morning/weekend/evening hours (on a limited basis, with advance notice), including weekends and evenings. - Advanced knowledge of MS Word, Excel, Power Point and Canva - Proven track record as a self-starter - Previous experience working with and managing external vendors.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.