APPLICANTS MUST BE PERMANENT IN THE PROCUREMENT ANALYST CIVIL SERVICE TITLE, OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE
IF YOU SCORE 100 OR MORE ON EXAM # 1194
PLEASE NOTE PROPOSED SALARY RANGE FOR THIS POSITION: $43,916- $50,503

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

General Support Services (GSS) provides safe, healthy, and appropriate facilities for HRA’s social service programs. Its many functions include facilities planning and coordination, design and construction, renovation, repair and maintenance, custodial and other building services, health/safety program coordination, lease and property management, land use and environmental review activities, contract administration and warehouse operations. GSS plays a major role in HRA emergency preparedness.

General Support Services (GSS)/Contracts and Budget Management is recruiting to fill one (1) Procurement Analyst I, to function as Service Contract Procurement Analyst, who will:

- Prepare procurement documents including, but not limited to, Pre-Solicitation Reviews (PSRs) and Recommendations for Contract Change or Modification (RCAMs), Form 5 Funding Requests, etc.
- Assist in the preparation, modification, and review of Contract Specifications in order to meet Agency needs, with the development of new or replacement single or multi-year contracts.
- Monitor a contract portfolio of ten (10) to fifteen (15) facility service contracts, which provide particular services to meet HRA’s needs. Ensure contract availability including adequate funding levels; the availability of necessary contract services to meet the specific needs of the Agency; etc.
- Manage all aspects of assigned contracts, which includes, but is not limited to, determining the need for contract action such as starting a new contract and/or preparing a contract modification for a time extension and/or funding increase; etc.
- Maintain contract and budget information in two (2) electronic systems (AiMs and CMFS). Review invoices received from assigned contractors to ensure services billed are, in fact, for the services assigned to and rendered by the contractor.
- Assign work orders to contractors; request/receive cost proposals; review cost proposals to ensure accuracy; monitor work progress through project completion; etc. Update contract computer statuses for all assigned contracts.
- Oversee work under assigned contracts and respond to all contractor issues and questions. Ensure that all contracted work proceeds in a timely fashion and that coordination between contractors, on multi-contractor projects, is maintained at all times. Serve as liaison between contractor(s) and requestor(s).
- Provide monthly reports indicating current status of all assigned contracts.

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

- Experience in project management and/or contract management - Knowledge of Microsoft Excel, Word, Outlook, and PowerPoint applications. - Experience using The Mayor’s Office of Contract Services (MOCS) PASSPort (Procurement and Sourcing Solutions Portal) - Experience using the Financial Management System (FMS)

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.