SPECIAL NOTE: THE IS A PROVISIONAL POSITION. THE SELECETED CANDIDATES WILL BE REQUIRED TO PROVIDE PROOF OF FILING FOR THE CLERICAL ASSOCIATE CIVIL SERVICE EXAM.
*Interested applicants with other civil service titles who meet the preferred requirements should also submit a resume for consideration. *

JOB DESCRIPTION
The New York City and Limousine Commission (TLC) is the City agency responsible for oversight of the for-hire industries in New York City, including the drivers and owners of yellow medallion taxis, green Boro Taxis, community car services, black cars (include those booked via smartphone app), certain luxury limousines, commuter vans, and paratransit vehicles. These industries serve more than 1,000,000 passengers each day and are a key component of the city’s transportation network. Through functions such as driver background checks, vehicle inspections and driver education, TLC’s role is to promote the highest standards of safety and consumers protection in the industries it regulates.

TLC is seeking a dynamic and motivated individual to help the Agency continue its work to develop a modern, innovative approach to the licensing process with the key goals of (1) providing excellent customer service to our clients, and (2) improving the efficiency of our internal operations. Under supervision, with some latitude for independent judgment, the individual will receive training and assist in professional and technical work in the preparation, administration and procedural studies and analyses of the organization and operations of the Agency.

The Records Management Unit is responsible for sorting, storing, scanning, shelving and transporting Agency records. The ideal candidate will possess experience in records processing; experience with Adobe Acrobat; and the proven ability to work in a team environment.

Specific responsibilities will include but are not limited to the following:
- Perform clerical and records work pertaining to the storing, transporting, and shelving of Agency records files, and reports using alphabetical and numerical procedures to organize large volumes of files.
- Convert document to various formats; assist in transferring data between systems.
- Provide post-scanning quality assurance to ensure electronic files are complete, accurate, and of a high quality.
- On a timely basis, performs data entry and retrieval functions, including generating or updating inventories
- Assist in the acquisition, organization, circulation and reproduction of records, files and reports as needed.
- Review applicant information for accuracy, compliance and required items using various systems and databases.
- Perform work assignments to meet unit/agency deadlines and service delivery levels.
- Provide customer service while utilizing various systems, databases, rules and information.
- Identify and implement Division/Agency policy and guidance for recordkeeping tasks in accordance with standard operating procedures, retention schedules, strategic plan, mandates and Department of Records and Information Services (DORIS) regulations standards.
- Liaise with IT and Licensing on the Legacy system replacement, TLC Connect.
- Assist with special projects as needed.

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

- Excellent oral and written communication skills. - Strong interpersonal and teamwork skills. - Ability to adapt to a fast-paced work environment and changing needs and priorities. - Data entry and digital filing experience. - Detail oriented and strong organization skills. - Strong computer and technical skills including but not limited to Word, Excel, Access and Outlook

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.