The Salary Range for this position is: $65,232 to $102,000

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.
The Office of Contracts (OC) is part of HRA General Counsel's Office and is under the direction of the General Counsel. The Office of Contracts headed by the Agency Chief Contracting Officer (ACCO), oversees the procurement functions for the Agency. The office is responsible for procuring both client services as well as a wide range of goods and non-client services for the Agency. OC ensures that the Agency's contracts are procured in compliance with the New York City Charter and the City's Procurement Policy Board (PPB) Rules as well as the Mayor's Office of Contracts (MOCS) and the Office of Management and Budget (OMB) guidelines. OC assists HRA's program areas by supporting their procurement efforts and by providing technical assistance and training as needed. In addition, OC is the procurement lead on most programmatic priorities of the Deputy Mayor for Health and Human Services, which is treated as a program area in the OC portfolio. OC fulfills its goals and the Agency's mission by functioning as a central liaison between the Agency's program areas which monitor and evaluate the services provided by the vendors and the various City oversight offices, i.e., MOCS, OMB, and the City's Comptroller, charged with registering the Agency contracts.

The Office of Contracts is recruiting for one Administrative Procurement Analyst NM-1 to function as Deputy Director of the Contract Services within the Procurement Implementation Division (Human Services). Under the direction of the Director, the Deputy Director of Contract Services/Contract Maintenance Actions Unit implements and executes the intricate phases of the Requests for Proposals (RFPs) process, toward the awarding and registration of multi-million dollars contracts to profit and not for profit organizations.

The Office of Contracts is recruiting for one Administrative Procurement Analyst NM-1 to function as Deputy Director of the Contract Services within the Procurement Implementation Division (Human Services) who will:

- Direct and coordinate the assignment, workflow and processing of contract maintenance actions specific to human services for Agency programs, such as HIV/ AIDS Services Administration (HASA), Family Independence Administration (FIA). Ensure mandated regulations and activities, relating to renewals, maintenance, modifications, extensions and/or amendments are conducted on a timely basis to ensure continuity of those services for HRA’s program areas.

- Prepare confidential and intricate reports for the Agency Chief Contracting Officer (ACCO) and First Deputy Agency Chief Contracting Officer. These reports identify statistical groupings, representing any issues that may delay the timely registration of contracts, contract data, analysis of processing progression and immediate status, and expiration data.

- Plan the review and assignment of contract portfolio actions. Review and approve contract packages developed by unit analysts, for processing and registration of contract continuation/modifications.

- Act as a representative for the Office of Contracts at meetings within and outside of the Agency. Serves as the adjunct liaison for the Office of Contracts with various stakeholders, including agency leadership, program areas, and oversight agencies such as the Mayor’s Office of Contract Services (MOCS), New York City Department of Finance and the Department of Investigations (DOI), to provide relevant information on issues related to the status of procurement actions, administration and continuation of services after contracts expirations.

- Advise program area staff on agency procurement policy and procedure, legal requirements and complex contracting actions, in order to ensure compliance with agency procedures and to facilitate the timely delivery of contracted services.

- Advise contractors on citywide charters, policy, procedure, and mandates, related to renewal, maintenance, modifications or extension of contracts and procurement actions; provides clarification of legal terms and conditions of contracts to vendors.

- Coordinate and provides Agency contract staff with training in agency contract policies and procedures, as well as in federal/ state/ city regulations governing programs, specific to contract maintenance, modification, extension and/ or amendment of contracts.

- Participate in special projects as assigned.

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

- Managerial skills, which allows the ability to delegate responsibility. - Capability to work under pressure with restrictive deadlines, in a fast-paced environment, with the ability to elicit the same from subordinate staff. - Superior analytical abilities and research skills. - Knowledge of the Procurement Policy Board (PPB) Rules and the NYC Charter as it relates to the oversight approval process. - Strong interpersonal skills which allow for effective direct communications with HRA officials, agency staff, and oversight agencies to which the office relates. - Problem anticipation, prevention, and resolution skills. - Excellent writing and computer skills

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.