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Senior Administrative Liaison

Senior Administrative Liaison

Posted on: 05/25/2024
  1. Full-time



  1. No exam required



$59,116.00 – $67,983.00

Job Description

This vacancy has now expired.

Hours: Full-Time – 35 Hours
Work Location: 30-30 Thomson Avenue, LIC, NY, 11101

The NYC Department of Design and Construction, Division of Infrastructure, is seeking a Senior Administrative Liaison. The selected candidate will work under the supervision of the Division Administrative Officer and serve as the Liaison for the Construction Management Unit. The selected candidate will be responsible for managing assigned Job Openings and other personnel related activities. This include: monitor and update recruitment activities in Smart Recruiters maintain communications with Interview Teams, schedule interviews, draft Personnel Action Requests (PAR) for DAO’s review and Deputy Commissioner’s approval; update and maintain the division’s vacancy and PARs Log; assist with Job Fairs and Hiring Pools; maintain and update the division’s Executive Personnel Electronic Files; train and assist supervisors in the use of ePerformance DCAS 's Performance Evaluation and Goals and Objective tracking system; and prepare ESCF (Employee Status Change Forms) as required.

In addition, the Senior Administrative Liaison will serve as the Division’s Staff Development Liaison. This include, but not limited to assessing, identifying, and prioritizing staff training needs; collaborate with HRSD’s Senior Training Coordinator to monitor and ensure employees are up to date with field/safety trainings (i.e., OSHA, Confined Spaces, Excavation, and ACI Concrete Field Tech); create and submit finalized training rosters and staff identification documents in a timely matter; promote upcoming safety and professional development training/conference opportunities; create, update, and maintain the Division’s training logs and files. Will coordinate other administrative functions in the absence of the DAO: Employees’ relocation and reassignments, reassignment of workstation or new requests, and draft and send emails to employees on behalf of the DAO when necessary.
Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees:
Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

Candidates should have confidentiality, discretion, excellent organizational, verbal, and written communication skills have excellent customer service and interpersonal skills experience working in a fast-paced environment proficiency in Microsoft Office and with the ability to multi-task and work with staff at all levels in the agency.
Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Job ID


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Business title

Senior Administrative Liaison

  1. Experienced (non-manager)

Number of positions


Work location

30-30 Thomson Ave L I City Qns

  1. Engineering, Architecture, & Planning