The duties and responsibilities of this position consist of working in a fast-paced busy call center environment with over 200 staff members: accessing computer databases, manual files, records, and other system programs, to provide information and other accurate responses.

Under supervision with some latitude for independent judgement and initiative. Duties also include monitoring and providing guidance on all aspect of timekeeping, to two Secretaries at the CCC Bronx and Brooklyn Walk-in Centers.

1. Perform all timekeeping functions for the CCC Department.
2. Process and manage necessary human resources documents and forms for employee leave requests (e.g., FMLA, Childcare, Worker’s Compensation).
3. Prepare and maintain Kronos reports (e.g., Lateness, Missing Swipes, TA Card).
4. Troubleshoot automated payroll scheduling errors and/or problems on a weekly basis.
5. Review and verify leave balances for all CCC personnel.
6. Perform clerical functions and support other office operations and procedures.
7. Order and maintain office supply inventory.
8. Maintain employee personnel folders.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, click on the link below:
https://bit.ly/55aProgram

Additional Information
1. Due to the existence of a civil service list, candidates must have civil service status in the title of Secretary or Clerical to apply.
2. For NYCHA employees, This position is open as a promotional opportunity only. It is not open on a direct transfer (lateral) basis.
3. Employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
4. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR
PREFERRED LIST FOR THE SAME TITLE.

NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees Retirement System (NYCERS).

Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

SECRETARY - 10252

A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization?

Skills Requirement: You will be required to meet the typing skills requirement by demonstrating the ability to type accurately on a personal computer at a minimum speed of 35 words per minute after errors are deducted. You must meet this requirement in order to be appointed.

1. Knowledge of Kronos timekeeping. 2. Excellent time management and advanced planning skills. 3. Strong administrative skills. 4. Excellent written and verbal communication skills. 5. Ability to work on various tasks simultaneously. 6. Proficient in Microsoft Excel, Word, and Outlook.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

NYCHA has no residency requirements.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.