The New York City Housing Authority seeks a secretary to work with the Housing Quality Standards (HQS) Inspections Coordinator for the Public Housing Tenancy Operations Department. Under direct instruction of the HQS Inspections Coordinator, the secretary is responsible for supporting Property Management with Section 8 Program requirements. Other responsibilities include, but are not limited to, the following:

- Work with HQS Coordinator on tracking Section 8 work orders related to HQS.
- Assist with contacting Section 8 tenants regarding HQS Upcoming Inspections.
- Provide administrative support, including scheduling off site visits for HQS coordinator.
- Assist HQS Coordinator with off-site pre-inspection visits.
- Assist in uploading necessary documents into the systems, including the certified no-access letter to trigger retroactive subsidy reimbursement.
- Conduct timekeeping functions in Kronos.
- Process supply and training orders in Oracle.
- Provide clerical support for Mixed Finance Oversight Unit/Public Housing Tenancy Operations.
- Perform other secretarial duties as assigned.

Additional Information
1. Due to the existence of a civil service list, candidates must have civil service status in the title of Secretary to apply.
2. For NYCHA employees: This position is open as a promotional opportunity only. It is not open on a direct transfer (lateral) basis.
3. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR
PREFERRED LIST FOR THE SAME TITLE.
4. For NYCHA employees, this vacancy is for a title which is normally filled through the Automated Transfer List System (ATLS). However, employees applying to this location via the Automated
Transfer List System (ATLS) must reapply to this vacancy posting to be considered for this position.
5. For NYCHA employees: employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level
(if applicable).

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, visit the link below:
https://bit.ly/55aProgram

Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

SECRETARY - 10252

A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization?

Skills Requirement: You will be required to meet the typing skills requirement by demonstrating the ability to type accurately on a personal computer at a minimum speed of 35 words per minute after errors are deducted. You must meet this requirement in order to be appointed.

o Knowledge of and ability to navigate Siebel and Maximo databases. o Knowledge of Microsoft, Excel, Word and Outlook. o Excellent communication skills o Excellent organizational skills

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

NYCHA has no residency requirements.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.