MUST BE THE PRINCIPAL ADMINISTRATIVE ASSOCIATE TO APPLY ( EITHER PERMANENT OR REACHABLE ON THE CIVIL SERVICE LIST) 

The Bronx District Attorney’s Office is seeking well-qualified staff members with diverse backgrounds that reflect the ability to serve the over 1.4 million members of the Bronx County community and pursue a safer Bronx through fair justice. Under the general direction of the Chief and Deputy Chief of Legal Recruitment, the Recruitment Specialist Supervisor, with latitude for independent initiative and action, will supervise the day-to-day activities of a team charged with the implementation of all facets of recruitment and will serve as a public face of the Office in recruiting efforts.


JOB RESPONSIBILITIES:

Specific duties will include, but are not limited to, the following:

Lead, Supervise, and Guide the recruitment team in successfully fulfilling the following duties and responsibilities:


GENERAL RESPONSIBILITIES

Coordinate recruitment from posting through selection of candidates for hire by collaborating with Divisions and Bureaus in writing job descriptions, developing recruitment strategies and interview preparations and techniques, as well as collaborate with hiring managers to understand the specific needs for legal roles and develop tailored recruitment strategies.

Assist in developing strategies to recruit hard-to-fill positions by identifying and engaging additional sourcing resources.

Learning and utilizing internal and external Applicant tracking systems

Monitor interviews and ensure a fair and equitable process

Aid in preparation of professional hiring statistics, update necessary statistical data on recruitment activities, candidate status and hiring metrics as needed for surveys and reporting materials to senior staff and the hiring team

Conduct thorough candidate assessments, including resume reviews, phone screenings, and in-depth interviews


RECRUITMENT COORDINATION

Coordinate pre-employment screening and assist candidates during the application process

Actively engage in social media and external job posting sites in recruitment efforts

Maintain a pipeline of qualified candidates for future openings and proactively engage with passive candidates.

Organize materials for each interview level using the Applicant Tracking System.

Coordinate and schedule interviews between candidates and hiring managers, ensuring a smooth and efficient process.


CANDIDATE ENGAGEMENT

Provides superior customer service and engagement to all potential candidates throughout the entire process

Work with schools to coordinate interviews, develop effective recruitment methods for students, and handle candidate-specific issues.

Attend career fairs to engage potential candidates and share the vision and the mission of the Office of the Bronx District Attorney

Conduct active and passive recruitment by networking and interacting with all potential candidates based on the hiring needs of the Office


ONBOARDING

Manage activities and operations performed in Onboarding, candidate qualifications, and background check processes to ensure adherence to governing citywide and agency-wide rules and regulations, to fulfill its responsibility and role in the final stage of the recruitment and onboarding processes.

Approve personnel transactions entered by staff into NYCAPS after auditing/signing off on every personnel action to ensure the accuracy and completion of these entries

Approve personnel actions completed by staff prior to data entering into NYCAPS. Track and audit the completion of all, including background investigations, educational background, and employment work experience. Ensure that all scheduled candidates have been processed and seen. Manage the coordination, scheduling, and processing of actions, including new hires, promotions, record updates, demotions, and other actions;

Troubleshoot with NYCAPS on any actions (C.S. Title change, promotions, pay information, etc.) that do not get accepted into PMS and NYCAPS; liaise with DCAS to remedy the issue immediately to prevent delays in hiring and promoting staff, paycheck issues, transfers, retirement, etc.;

Track and monitor work visas and certify I-9 activity for all staff with expiring work authorizations by checking with the State Clearance Registration (SCR) system. Ensures that a system-generated letter has been sent to those employees with expiring or expired work visas;

Ensure that the records in the HR system are created timely and accurately.

Collaborate with the Chief and Deputy Chief on developing operational processes and guidelines

Perform administrative duties as required.

All other duties as assigned

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

PREFERRED QUALIFICATIONS: A baccalaureate degree AND two (2) years of prior work experience in an area related to the duties described above PREFERRED OR High School diploma/GED AND six (6) years of prior work experience related to the duties described above Ability to maintain the highest level of confidentiality on all matters Strong collaborative and planning skills. Strong analytical skills Proficient in Microsoft Office, particularly Word, Excel, and Outlook Exceptional written and verbal communication skills, including the ability to effectively and professionally communicate with all levels of staff. Ability to work independently and in a fast-paced environment.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

City Residency is not required for this position

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.