About TRS

Since 1917, the Teachers’ Retirement System of the City of New York (TRS) has been securing better futures for NYC educators. With a pension fund valued at approximately $120 billion, TRS serves over 215,000 members, providing them with retirement, disability, and death benefit services.

TRS' Qualified Pension Plan (QPP) is a defined benefit plan that provides members with a monthly retirement allowance upon meeting certain eligibility requirements. TRS members can also enhance their benefits with a Tax-Deferred Annuity (TDA) Program, which offers multiple investment options and tax-deferred earnings.

At TRS, we seek dedicated professionals who are passionate about their work and committed to excellence. We pride ourselves on our member-centric culture, focused on delivering outstanding service and support to our members.

Position Summary

The Records Officer will lead TRS' records management system. The selected candidate will oversee the development of policies, procedures, and standards, the coordination of electronic records management, and agency-wide compliance with statutory and regulatory requirements. Reporting to the Deputy Director of Date Governance & Records Management, Key duties and responsibilities include, but are not limited to:

Key Responsibilities

- Identify and access TRS records, ensuring easy document retrieval and legal disposal in collaboration with the State Archives.
- Develop records management policies, procedures, and standards with Executive Management, Operations, Legal, and subject matter experts.
- Implement TRS’s electronic records management program to meet the requirements of the TRS Modernization project.
- Ensure compliance with Federal, State, and local laws; manage records retention and disposal in line with RIM standards.
- Oversee vendor contracts for records management, including off-site storage, document conversion, and migration. Review and approve invoices.
- Create and maintain a comprehensive Master List of all agency records, and develop an up-to-date records inventory.
- Coordinate the disposal of records, manage the storage of inactive records, and assess plans to enhance records management practices.
- Contribute to the development of micrographics or electronic information systems and ensure the protection and access to historical records.
- Support additional projects assigned by leadership.

ASSOCIATE PUBLIC RECORDS OFFIC - 60217

1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or
2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.

Preferred Skills - Strong knowledge of retention schedules (document-based, functional, "big bucket"). - Understanding of Generally Accepted Recordkeeping Principles. - Familiarity with various metadata schemas and record management software. - Excellent communication, interpersonal, analytical, and organizational skills, Ability to multitask effectively while maintaining a high degree of professional discretion and confidentiality. - Proficient in MS Office applications, with comprehensive knowledge of electronic records management for accurate classification under the correct record types. - Proficiency in handling email retention policies and ensuring compliance with relevant regulations

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.