About the Agency:

The New York City Department of Housing Preservation Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.

- We maintain building and resident safety and health.
- We create opportunities for New Yorkers through housing affordability.
- We engage New Yorkers to build and sustain neighborhood strength and diversity.

HPD is entrusted with fulfilling these objectives through the goals and strategies of “Housing Our Neighbors: A Blueprint for Housing and Homelessness,” Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.


Your Team:
The Office of Finance and Administration (OFA) leads the agency’s effort with the planning and management of the agency's resources and advises the Commissioner and senior team on how to improve efficiency and allocate funding to carry out HPD's mission. The financial segment of OFA is comprised of the Budget, Capital Planning, and Fiscal Affairs. These three divisions, work in conjunction to provide centralized support, consultation, and oversight on a broad range of financial issues for the entire agency.

Your Impact:
The Fiscal Accounts Payable Unit is responsible for processing all payments to vendors for goods and services rendered to HPD. The unit ensures all accounting practices conform to the NYC Comptroller’s Directives, federal standards, New York City Charter and The Procurement Policy Board Rules Prompt Payment Guidelines.

Your Role:
Your role as the Records Management Liaison/ Payment Analyst will be to ensure the care of all Fiscal Emergency Repair Program (ERP) vouchers and other ERP payment documents submitted to the Records Maintenance Unit, as it relates to Community Development Block Grant Funds. The Records Management unit receives approximately sixty-thousand payment invoices/vouchers annually at a cost exceeding five-hundred million dollars.

Your Responsibilities:
Duties and responsibilities of the selected candidate will include but not limited to the following:

- Make copies of or scan voucher packages for the review of various oversight agencies and other departments, including the NYC Comptroller's Office related to the accrual process.
- Access various computerized databases to track and retrieve voucher information, as well as to generate adhoc reports related to ERP payments.
- File and maintain ERP voucher packages and prepare voucher package for Archiving into City Storage.


- Retrieve or request the retrieval of voucher package either from in-house or City Storage as required
for Legal, Freedom of information Law (FOIL), Audit Research or other request.
- Ensure that all vendor payments received are paid in a timely manner.
- Coordinate with HPD program offices and work directly with vendors to resolve any issues that might
delay the payment process as it relates to the Emergency Repair Program via the HPDInfo System.
- Receive invoices from vendors performing work for Emergency Repair.
- Review all incoming documents (invoice, FIR, affidavits, permits) to ensure that all supporting
documentation are present.
- Review and post vendor ERP invoices in HPDinfo computerized system.
- Approve ERP invoices for payment; prepare ERP payment packages and transmittals.
- Prepare ERP payment voucher in FMS (Financial Management System).
- Query FMS to ascertain encumbrance of funds for Emergency Repairs.
- Reconcile outstanding ERP building balance with payment received; maintain records related to ERP
program.
- Process relocation payments and perform numerous reconciliations.
- Performs special projects as assigned by supervisor and/or Director.

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

- Excellent verbal and written communication skills. - Highly organized with ability to handle multiple priorities and deliver assignments in a timely manner - Must be hands on, disciplined, and detail oriented with ability to work independently in a high-volume environment. - Experience in use of HPDInfo (Agency Legacy System) and the City s Financial Management System (FMS) are a plus.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.