TASK FORCE: Personnel Management and Administration

JOB TITLE: One (1) Receptionist

CONTROL CODE: PMA-25-03


The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of more than 90 City agencies and entities.

Personnel Management & Administration (PMA) is OMB’s central services department. It is responsible for designing, developing and implementing programs to meet the needs of OMB personnel and for providing timely and efficient services to OMB employees.

JOB DESCRIPTION:

The duties of the position include the following activities:

- Provide receptionist services to the Executive Floor (6th Floor).
- Responsible for receiving and announcing all visitors to the appropriate OMB personnel.
- Answer, screen, and forward incoming phone calls to the appropriate OMB personnel.
- Manage OMB’s conference rooms.
- Responsible for following OMB’s security policy on admitting both OMB employees and outside visitors.
- Provide administrative support for PMA staff including, answering telephones, scheduling meetings, coordinating calendars, drafting, editing, and formatting all means of communication, maintaining and organizing records and files, tracking and responding to correspondence and other administrative support needs.
- Performs special projects as requested.


QUALIFICATIONS / REQUIREMENTS:

Receptionist ($50,000+, Commensurate with experience): Associate Degree preferred; or High School Diploma and 3+ years of related administrative and secretarial experience.

Proficiency in Microsoft Office Suite

Must have great Customer Service Skills

Assignment Level I
1. Ability to type at a minimum of 45 words per minute, after accounting for errors.
2. Ability to line up, center and accurately type statistical tables and charts, within a reasonable period of time.
3. Graduation from a senior high school or equivalent.
Assignment Level II
1. Five years experience in a responsible secretarial position which includes formatting of correspondence, reports, statistical charts and records, one year of which must have been in a position of experience which includes determining formatting decisions for extremely complex reports, charts and statistical tables.
2. Ability to type at a minimum net speed of 55 words per minute (after accounting for errors). 3. Graduation from a senior high school or equivalent.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.