Public Information Officer, New York City Loft Board

The New York City Loft Board oversees the legalization process of Interim Multiple Dwelling (IMO) buildings. The Loft Law compels landlords to bring these spaces up to the minimum housing standards of the New York City Construction Codes.

Under general direction of the Executive Director, with wide latitude for the exercise of sound judgment and experience, the Public Information Officer of the New York City Loft Board serves as the person responsible for compliance with the Freedom of Information Law ("FOIL").

Tasks include:
- Monitor several in-boxes for FOIL requests - fax, Open Records Portal, email in-box and in-person requests
- Log-in FOIL requests
- Acknowledge receipt of the FOIL request
- Locate the requested information in the files onsite or search in the archived records
- Scan the requested information
- Certify the FOIL documents
- Calculate the applicable FOIL fee
- Communicate with all levels of office staff; external agencies and the public about FOIL requests or any other request for information
- Record the sales filings in the Loft Board system and track the decisions on the sales filings
- Track Declaration of Intent requests and respond to the requests
- Input, organize and integrate the new building registration documents into the Loft Board's electronic file system and set up and manage the paper files
- Process registration amendments
- Update loft owner or managing agent information in the Loft Board system; and
- All other duties as assigned

As needed, the Loft Board's Public Information Officer logs, sorts and distributes incoming mail and covers the Loft Board's reception desk and phones.

Note: Only permanent Principal Administrative Associates, applicants who are reachable on the Principal Administrative Associate open competitive list, and applicants as indicated below will be considered

To Apply:
Visit Jobs NYC (cityjobs.nyc.gov) to view and apply for available positions. Search by agency (Department of Buildings), keywords, or for the specific Job ID #.

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

- Excellent writing skills Excellent oral and interpersonal communication skills - Ability to effectively communicate with all levels of the Department, other city agencies and the public - Ability to handle multiple challenging assignments simultaneously - Must be detailed-oriented with superior organizational and analytical skills - Proficient in Microsoft Office (Word, Excel, Outlook, and Access) - Ability to multi-task in a fast-paced environment and meet deadlines

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.