About the Agency:

The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.

- We maintain building and resident safety and health
- We create opportunities for New Yorkers through housing affordability
- We engage New Yorkers to build and sustain neighborhood strength and diversity.

HPD is entrusted with fulfilling these objectives through the goals and strategies of “Housing Our Neighbors: A Blueprint for Housing and Homelessness,” Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.

Your Team:

The Division of Crisis Response under the Office of the Commissioner manages HPD’s crisis response for the Humanitarian Emergency Response and Relief Center(s) and other shelters for asylum seekers, as well as being a dynamic team designed to respond to other crises with an impact on housing, such as pandemics and extreme weather conditions. This team includes staff members and leadership from the Commissioner’s Office, the Division of Property Management & Client Services, Division of Budget, Division of Fiscal, and HPD Office of Legal Affairs, as well as six dedicated full-time staff members.

Your Impact:

The Division of Crisis Response under the Office of the Commissioner manages HPD’s crisis response for the asylum seeker shelters initiative. The Division focuses on overseeing and preparing the launch of several asylum seeker shelter sites and programs, including congregate shelters, upstate hotels, faith-based bed programs and a hotel vouchers program to support several asylum seeker initiatives and shelters. In addition, the Crisis Response Unit is structured to provide ongoing operational support and respond to other crises with an impact on housing.
Your Role:

Your role will be to set up, manage, and oversee all aspects of Crisis Response procurement (in close coordination with Project Managers, Project Coordinators, and HPD Legal/ACCO office).

Your Responsibilities:

- Perform both routine and complex professional work involved in asylum seeker shelters and Crisis Response procurement activities, including budget work, as necessary.

- Reviewing invoices from ongoing contracts to ensure deliverables and standards of services are being met and costs are reasonable and contained.

- Plan, develop and manage procurements and renewals, including tracking procurements and agreements once in place, and assuring that inventory is accurately recorded.

- Consult and advise internal agency clients on procurement methods, strategies and contract administration issues associated with procurements.

- Take the lead on highly visible and critical agency procurements, ensuring that all the necessary administrative and procurement steps have been taken.

- Prepare and evaluate complex solicitations and bids, coordinate selection activities, and make recommendations for contract awards, modifications, special purchases, etc.

- Move all procurements through the administrative and oversight processes in a professional manner and in a way that meets the agency's business needs.

- Monitor vendor and procurement compliance with all applicable laws, particularly procurement-related Local Laws, (e.g. Chapter 13 of the City Charter. Procurement Policy Rules) Executive Orders, and audit requirements.

- Prepare written justification and all documentation required for procurement processing and post-award actions; draft and develop contract documents, perform analyses, and monitor vendor qualifications on responsiveness and responsibility.

- Confer with and advise various stakeholders on the management of critical issues in a timely manner and provide suggested solutions related to procurement and contract management.

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Professional-level MS Excel, Word, and Outlook skills, as well as the ability to quickly learn additional technology and computer programs - Outstanding interpersonal and communication skills (both written and oral) especially when working with diverse colleagues - Strong work ethic and attention to detail - Strong organizational skills with excellent ability to organize and drive projects to timely completions - Previous procurement experience and knowledge of City procurement systems such as APT, FMS, and Passport. NYC residency required.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.