Under supervision, with some latitude for independent initiative and decision making, assist Purchasing, Logistics & Inventory personnel in purchasing goods, services and/or construction, and/or in processing procurement documents and contracts; confer with, advise and assist operational, technical and professional staff in the procurement process; manage contracts for services as assigned. Duties may include but are not limited to the following:

1. Review purchasing requisitions, procurement and contract documents, checking descriptions and specifications to determine their accuracy and adequacy; consult with appropriate agency staff
to adjust possible discrepancies. Participate in preparation of small purchase solicitations and the solicitation of bids and suggest possible sources of supply.
2. Participate in the tabulation and analysis of bids, the examination of samples and the investigation of bidders and prospective contractors.
3. Examine relevant publications and becomes familiar with market conditions, price trends and trade practices.
4. Obtain data needed in the preparation of invitations for bid and requests for proposal and determine appropriate solicitation procedures. Prepare documents for bid and/or proposal solicitations
and for processing of contract awards, registrations and modifications; organize bidders' packages for solicitations; develop bid schedule, identify special conditions, determine level of
competition and solicit bids and proposals from potential contractors.
5. Review bids and proposals submitted by vendor/providers to ensure conformity to agency, city, state and federal requirements. Enter and retrieve data from automated information systems and
obtains information relating to ability of vendors and contractors to provide goods and services in a timely manner.
6. Prepare required procurement documentation. Review bid offerings; select lowest bidder; prepare recommendations for awards. Prepare, reviews and modify routine contract specifications and
conditions of purchase; participate in contract negotiations.
7. Follow up on problems regarding delivery of goods and services and prepare periodic progress reports on procurement status. Make reports on contractors' performance. Act as primary liaison
between the agency and contractors, vendors and business representatives.
8. Ensure contract compliance, monitor the performance of a number of contractors through on-site inspections and review of standard reporting documents and through analysis of all
documents submitted for review, including agency audit reports.
9. Upon submission of requisitions (or other acceptable intake formats i.e. Movaris), liaise with pertinent NYCHA staff (operations, trades, etc.) on follow-up information of the need including
understanding burn rates if applicable, delivery requirements, space constraints at the delivery site etc. or any other required information.
10. Assist with monitoring of MWBE and Section 3, ensuring opportunities for and utilization of disadvantaged firms.
11. Serve as the point of contact for vendor management issues such as delivery updates, return merchandise, etc. for NYCHA staff as well as the related vendors.
12. Assist with monitoring of purchasing trends for non- contract items and liaising with procurements on establishing contract mechanisms.
13. Execute the transactional processes involving the buying of goods and services such as processing micro-purchases, standard purchase orders etc. for their assigned
borough by identifying current contacts in place or via the non-catalog process.
14. Troubleshoot purchasing issues.

Additional Information
1. For NYCHA employees: employees applying for promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if
applicable).
2. NYCHA residents are encouraged to apply.

NOTE: The Department of Citywide Administrative Services (DCAS) administered a civil service exam for the Procurement Analyst title May 4, 2023. Therefore, applicants (candidates) that did not take and pass the exam will potentially not be considered, likewise applicants not reachable on the established civil service list will potentially be in jeopardy of being replaced with an eligible civil service candidate.

NOTE: IF THIS APPOINTMENT IS MADE ON A PROVISIONAL BASIS PURSUANT TO 65 OF THE NYS CIVIL SERVICE LAW, NO TENURE OR PERMANENCE ACCRUES TO AN INCUMBENT IN THIS POSITION BY VIRTUE OF SUCH APPOINTMENT.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the link below:
http://www.nyc.gov/html/dcas/downloads/pdf/psb/100_1.pdf

Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.