ABOUT OATH:

The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation’s largest administrative tribunal, holding approximately 400,000 trials and hearings a year. As the City’s central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.

JOB DESCRIPTION:

OATH seeks to hire an experienced, talented, and highly motivated individual to serve as a Procurement Analyst within the Procurement unit. Under the direction of the Deputy Agency Chief Contracting Officer (DACCO), the Procurement Analyst, in collaboration with OATH Procurement team, will work to ensure that all procurement actions are timely processed.

The Procurement Analyst will be responsible for assisting with day-to-day procurement operations, including, but not limited to:
- Processing all procurement and contract actions, including project development, writing, and releasing solicitations, reviewing proposals, processing documents such as pre-solicitations reports, public hearing submissions, City Record ads, recommendations for award, vendor responsibility determinations and registering of contracts with Comptroller
- Processing contract amendments, renewals and extensions; handling contractor performance evaluations
- Ensuring citywide procurement policies are followed in contract processing, including Minority/Women-owned Business Enterprise (M/WBE) compliance
- Maintaining procurement and contract management tracking tools
- Performing all contracting functions in the Procurement and Sourcing Solutions Portal (PASSPort) system; the Financial Management System (FMS); Office of Citywide Procurement (OCP), and internal agency purchasing systems
- Communicating with vendors to request required documents, and review submitted documents for completion and compliance with procurement rules and regulations.
- Providing technical assistance to contractors to facilitate appropriate oversight approvals and clearances.
- Ensuing timely registration of contracts; accurately and efficiently manage procurement actions from time of assignment until registration stage.
- Identify challenges and solutions on contract matters; correspond with user units and ACCO and assist on Special Projects as needed.

Hours/Shift
Part-Time Position – 35 hours/week.

Hybrid schedule may or may not be offered.

COMMUNITY COORDINATOR - 56058

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

- 3-5 years of solid PASSPort procurement experience within NYC government - Knowledge of the Procurement Policy Board (PPB) Rules and the NYC Charter as it relates to the oversight approval process - Awareness of the City’s Minority/Women-owned Business Enterprise (M/WBE) Program - Strong analytical and organizational skills. - Excellent writing, interpersonal, customer service and presentation skills. Advanced Microsoft Excel and Word skills - Strong working experience with Passport and FMS systems - Ability to adapt to a fast-paced work environment and changing needs and priorities - Ability to effectively multi-task and prioritize - Ability to work independently and as part of a team

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.