ABOUT OATH:
The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation’s largest administrative tribunal, holding approximately 400,000 trials and hearings a year. As the City’s central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.

JOB DESCRIPTION:

Under the oversight of the Deputy Agency Chief Contracting Officer (DACCO) the candidate will assist procurement personnel in the:
- Develop and conduct complex procurements for goods and services, utilizing various procurement methods, such as competitive sealed bids, competitive sealed proposals / request for proposals, sole source, and negotiated acquisition procurement methods.
- Review solicitation documents, covering various methods of procurement, including (but not limited to) micro purchases, small purchases, formal contracts ($100k+), and intergovernmental purchases.
- Generate and perform tasks through PASSPort for oversight reviews and approvals.
- Utilize various Citywide procurement-related systems, including Financial Management System (FMS), PASSPort, Small Business Services’ M/WBE Online Directory, DCAS/DMSS Direct Order, Storehouse requisitions and various internal systems for managing procurements.
- Review of procurement documents verifying descriptions & specifications for accuracy ensuring conformity & oversight compliance; in compliance with Procurement Policy Board Rules & applicable oversights.
- Support M/WBE initiatives; and perform other related assignments and special projects as may be required.
- Conduct procurement-specific analyses to propose/determine M/WBE participation goals. Provide appropriate documentation for the procurement record. Track vendor compliance on existing contracts.
- Process commodity orders utilizing the New York State Requirement Contracts, New York City Requirement Contracts, Punch-Out (MRO) orders, and/or Micro-purchase orders as necessary.
- Assist in the review and development of specifications.
- Review of procurement documents verifying descriptions & specifications for accuracy ensuring conformity & oversight compliance; in compliance with Procurement Policy Board Rules & applicable oversights.
- Manage procurement activity with advanced Excel functions such as Pivot Tables and VLOOKUP.
- Identify challenges and solutions on contract matters; correspond with user units and ACCO and assist on Special Projects as needed.

HYBRID OFFICE / REMOTE WORK SCHEDULE AVAILABLE AFTER INITIAL TRAINING PERIOD.
Special Note:
Only candidates currently serving in a NYC agency as a permanent Procurement Analyst or who are currently reachable on the NYC civil service list should apply.

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

- Extensive knowledge of the procurement/contracting process and New York City Procurement Policy Board rules. - Excellent knowledge of the City’s Minority/Women-owned Business Enterprise (M/WBE) Program - Strong contract management and administration skills overseeing and negotiating contracts. - Strong knowledge of information City-specific IT applications including FMS, Passport, DMSS, Intergovernmental NYS OGS & US GSA Online Databases, etc. - Strong leadership and change management skills and ability to multitask multiple projects. - Ability to build partnerships with Sr. Staff, managers, supervisors, and employees, and operate as a trusted advisor. - Advanced analytical and reporting skills. - Excellent interpersonal and communication skills. - Proven ability to work independently in a fast-paced environment. - Familiarity with advanced Excel functions such as Pivot Tables and VLOOKUP. - Maintain and update internal procurement database. - Perform other duties as required to ensure that procurements are completed on schedule. - Perform related assignments and special projects as required.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.