Only permanent Principal Administrative Associate employees and those that are reachable on the open-competitive list (Principal Administrative Associate, Exam No. 1128) are eligible to apply.

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

- Recruiting, hiring, and training City employees.
- Managing 55 public buildings.
- Acquiring, selling, and leasing City property.
- Purchasing over $1 billion in goods and services for City agencies.
- Overseeing the greenest municipal vehicle fleet in the country.
- Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Real Estate Services (RES) Line of Service of the Department of Citywide Administrative Services (DCAS) is the real estate arm of the City of New York and consists of five distinct units: Portfolio Planning and Management, Leasing and Acquisitions, Design & Project Management, Planning, Dispositions and Property Management, and Financial Services. RES meets the different real estate needs of City agencies including: lease negotiation, architectural design and project management, acquisition and disposition of real estate, zoning and land use analyses, enforcement of space standards in office design and overseeing the equitable allocation of over 22 million square feet of privately-owned leased space and 15 million square feet of City-owned space for agency use.

The Planning, Dispositions and Property Management unit (PDPM) is responsible for the oversight of the City’s real estate portfolio, and the disposition of surplus City owned real property. The unit currently administers more than 400 real estate agreements that generate an annual revenue of more than $40 million and manages the sales of certain City-owned properties for purchase by private users, either through public auction or other sales programs. Additional responsibilities include the tracking, records management, evaluation and reallocation of the 14,000 properties owned by the City, and particularly, planning for the 2,000 surplus properties controlled by DCAS. This unit provides guidance on land use matters and the City’s processes to effectuate real estate transactions, including signing off on all City acquisition, disposition and site selection ULURP applications; and identifies City-owned properties that may be appropriate for disposition.

This position is a critical piece of the vision for the newly formed Planning, Dispositions & Property Management unit. In order for this units and its managers and staff to effectively perform key functions, a staff person to support with important but time-consuming administrative support which includes will be vital.

Responsibilities will include, but are not limited to:

- Provide administrative support to PDPM including answering telephone calls and provide messages, responding to emails, scheduling meetings
- Supporting with administrative functions including background checks, due diligence reviews.
- Conduct research of property records.
- File and maintain electronic and hard copy files.
- Update and maintain DCAS property databases, document storage systems and property records.
- Prepare responses to real estate inquiries.
- Create reports and reconcile data to ensure data accuracy.
- Draft and coordinate documents for public hearing and necessary approvals and signatures.
- Coordinate procurement of necessary services from private vendors.
- Represent DCAS and Real Estate Services at internal and external meetings, task forces, public hearings, and appearing and testifying in court and at hearings, when needed.
- Assist with special projects within DCAS and with other agencies, including public auctions, status reports, public inquiries, special permits, and requests made by the public and elected officials.
- Assist in various initiatives to analyze existing and newly created policies.
- Correspond with other units within DCAS, other City agencies and private entities.
- Other administrative duties as assigned by supervisor in support of the agency’s mission.


To Apply:

Please go to cityjobs.nyc.gov and search for Job ID # 608935.

For current City employees please go to www.nyc.gov/ess and log into Employee Self Service.

NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Qualified candidates should have strong organizational, verbal and written communication skills. Candidates should also have advanced PC skills, specifically Microsoft Office. Preference given to candidates with New York City government and office administration experience.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.