DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
- Recruiting, hiring, and training City employees.
- Managing 55 public buildings.
- Acquiring, selling, and leasing City property.
- Purchasing over $1 billion in goods and services for City agencies.
- Overseeing the greenest municipal vehicle fleet in the country.
- Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Real Estate Services (RES) Line of Service of the Department of Citywide Administrative Services (DCAS) is the real estate arm of the City of New York responsible for services such as leasing and acquisitions, architectural design and project management, real estate planning and dispositions, zoning and land use analyses, enforcement of space standards in office design and overseeing the equitable allocation of over 10 million square feet of privately owned space and 10 million square feet of City-owned space for agency use.

Under a new space management initiative to better assess and utilize the City’s real estate portfolio, the Portfolio Planning and Management (PPM) team will play a crucial role in redefining the parameters of RES projects to make the use of space more efficient.

RES seeks to hire a Space Analyst to join the PPM team. This team leads the effort to enforce, enhance and promote equitable space standards and allocations throughout the City’s real estate portfolio, as well as work to address and meet client agencies’ real estate needs. The Space Analysts is responsible for maintaining an inventory of City-owned and leased real estate, documenting changes in occupancy and utilization including creating and updating CAD drawings/architectural floor plans, and developing and maintaining a comprehensive database of space inventory. The team is responsible for conducting continuous space surveys to evaluate head count and utilization to ensure the lowest possible number of physical workspace vacancies. Portfolio management analyzes results to identify spaces with potential to accommodate additional staff through redesign, consolidation, space reallocation, or relinquishment. Team members work closely with Facilities Management, Leasing, and Design and Project Management teams on space management and utilization initiatives, and review opportunities to optimize and create new spaces. A background in architecture and/or interior design and experience with space planning is preferable.

Responsibilities
- Conduct site visits and walk-throughs of City-owned and leased space to evaluate design and layout, ascertain occupancy, and identify underutilized areas.
- Analyze results of walk-throughs to identify spaces with potential to accommodate additional staff through restacking, redesign, and/or relocation. Propose spaces for relinquishment.
- Draft scopes of work and space studies to propose projects directed to realizing office space maximum utilization.
- Create and update AutoCAD as-built drawings and furniture layouts.
- Enter floor plans and occupancy information into PPM’s database using Archibus.
- Conduct periodic surveys to ensure the accuracy of the space inventory data and enter updates to AutoCAD and Archibus files.
- Prepare reports on building data, organizational data, and occupancy.


Flexible Work Update:

This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between the City and DC37.


To Apply:

Only permanent Space Analyst employees and those that are reachable on the open competitive list are eligible to apply.

Please go to cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID #566099.

NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.

NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), and one year of satisfactory, full-time experience in the evaluation and layout of space in office buildings, garages and other structures used for commercial and industrial purposes. Such experience must have included projects requiring knowledge of construction needs and cost, installation of computer equipment and telephone communication systems, and building standards and leasing procedures; or
2. A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization, and five years of satisfactory, full-time experience, as described in “1” above. College education obtained from an accredited college or university accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), may be substituted for up to four years of experience on the basis of 30 semester credits for one year. However, all candidates must have one year of experience described in “1” above.
To be qualified for assignment to Assignment Level II, individuals must have two additional years of the experience described in "1" above, as follows:
a) A baccalaureate degree from an accredited college, and three years of satisfactory, full-time experience as described in "1" above; or
b) A four year high school diploma or its educational equivalent and seven years of satisfactory, full-time experience, as described in "1" above.

Qualified individuals ideally have over two (2) years of relevant professional experience in office space design and furniture layouts with knowledge of industry standards for modern, efficient office functionality. - Proficiency with AutoCAD. - Knowledge of portfolio management data systems such as ARCHIBUS. - Ability to analyze and manipulate data for reporting. - Ability to anticipate business needs, define space program requirements, and drive solutions. - Ability to prioritize when unexpected events occur. - Knowledge of the following areas: design/construction, commercial real estate, property management, leasing. - Advanced knowledge of MS Office Suite, particularly Excel and PowerPoint. - An understanding and interest in urban issues, especially New York City policy and operations.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.