ABOUT NEW YORK CITY EMERGENCY MANAGEMENT
New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.

The Planning and Resilience Bureau’s mission is to prepare the City to respond and adapt to emergencies through collaborative, scalable planning, comprehensive interagency coordination, and innovative recovery and resilience. The bureau includes Interagency Coordination with an assistant commissioner leading three units made up of subject matter experts in Health and Medical, Human Services, Critical Infrastructure, Risk Reduction and Recovery. with an assistant commissioner leading the Mitigation and Risk Analysis and Recovery units; and the Planning Unit.

JOB DESCRIPTION
The Planning team works with units, divisions, and bureaus across NYCEM, as well as interagency partners, to write Citywide planning documents, coordinate planning initiatives, and enhance the City's preparedness for natural, human caused, and technological hazards. Additionally, the team helps to identify emerging issues and current planning gaps, coordinate with internal and external stakeholders to fill the gaps, and assist with developing trainings and exercises based on planning documents. The team is composed of the following program areas: Hazard Planning and Preparedness (which consists of All-Hazards Planning, Coastal Storm Planning, and CBRNE Planning), Plan Management, and Plan Revision.

New York City Emergency Management (NYCEM) is seeking one candidate for the position of Plan Management Specialist to implement the planning process for citywide emergency planning and support the development, maintenance, and organization of planning documents.

The Planning Unit works with units, divisions, and bureaus across NYCEM, as well as interagency partners, to write Citywide planning documents; coordinate planning initiatives; and enhance the City’s preparedness for natural, human-caused, and technological hazards. Additionally, the Planning Unit helps to identify emerging issues and current planning gaps, coordinate with internal and external stakeholders to fill the gaps, and assist with developing trainings and exercises based on planning documents.

Reporting to the Plan Management Program Manager, the Specialist will have broad responsibility to coordinate, implement, and socialize the planning process for citywide emergency response plans, as well as track and maintain all citywide planning documents. This position will be responsible for analyzing and identifying mechanisms to streamline existing processes, facilitating intra-agency coordination and communication, supporting larger bureau strategic planning goals, and socializing initiatives.

The Specialist will also:
- Support the implementation of the planning process for citywide emergency response plans and associated planning documents
- Collaborate across NYCEM Units and Bureaus to educate the agency on plan writing tools and resources, support subject matter experts (SMEs) in the development of planning documents, and provide 1x1 support to agency staff
- Liaise with and support all planning document writers as they move through the planning process (includes leading kick off meetings, reviewing tools and resources, reading, formatting, and providing edits and feedback on all planning documents, troubleshooting issues, and moving documents through finalization and socialization)
- Develop, maintain, manage, and operationalize citywide emergency plans, including working with partner agencies to document resources and capabilities and address emergent needs
- Support the build out of the Planning Library via Microsoft Groups, Microsoft Teams, or other relevant communications software including supporting data and conduct reports, identify key metrics, and conduct analysis at the request of leadership.
- Ensure internal and external stakeholder access to relevant planning documents by maintaining the internal Planning tab of the intranet and streamlining the plan sharing process
- Maintain and improve Planning Unit policies and planning document standards
- Develop, implement, and socialize quality assurance and maintenance mechanisms for citywide plans including updating templates, tools, and resources to for SMEs moving through the planning process
- Collaborate with each unit at NYCEM to annually review all planning documents, identify gaps, and catalog annual planning priorities
- Provide project management leadership and support to assigned projects and assure production of deliverables
- Review new and updated planning documents with an eye toward grammar, formatting, and standardization, accessibility
- Streamline complex content into user-friendly, comprehensible documents in accordance with editorial policy, including readability and style standards
- Support the implementation of strategic initiatives for the Bureau in line with the agency’s strategic plan
- Support special projects as assigned

**PLEASE NOTE THE FOLLOWING:

- The selected candidate will be assigned to an on-call Emergency Operations Center (EOC) team and will be expected to work non-business hours during some emergencies. These non-business hours include nights, weekends, holidays, and extended week hours outside of a 9AM-5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the on-call EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time, with six weeks off in between.

- IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.

1. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or

2. A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in "1" above; or

3. A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences ,or related field and one year of satisfactory full-time professional experience in the areas listed “1" above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent.

Special Note:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in ""1"" above.

- Excellent organizational skills with the ability to prioritize and manage several complex projects simultaneously - Excellent editing and written communications skills with consideration of audience, layout, and usability - Experience with database build out and maintenance, especially using Airtable or similar platforms - Experience in data analysis and visualization - Ability to synthesize processes into quantifiable metrics and reports - High proficiency with Microsoft Office products, especially Microsoft Groups - Strong verbal communications skills and the ability to give high-level presentations in various subject matters to a wide range of stakeholders - Experience distilling complex information into manageable, actionable documents - Experience managing multiple projects in a high-pressure work environment - Strong project management skills and a demonstrated ability to deliver complex projects within specified deadlines - Experience navigating complex documents and providing edits and suggestions - Excellent evaluative and decision-making skills with appropriate follow-up - Strong interpersonal skills with an ability to work well within a team structure **Studies have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.**

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.