*** TRANSFER OPPORTUNITY - IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE STAFF
ANALYST ***

The division of Roadway Repair and Maintenance (RRM) is seeking a candidate for the position of Administrative Staff Analyst to serve as a leading team member within the Personnel Unit of RRM Administration. RRM is responsible for resurfacing and maintaining NYC’s streets and arterial highways. Selected candidate will troubleshoot various personnel issues for all RRM staff of approximately 1,400 employees, mostly labor class titles but also including engineers, technical, administrative, apprentices and skilled labor titles. Interact with other divisions of DOT including DOT central Personnel office, Budget, Labor Relations, Payroll and Timekeeping, Safety & Health (DOTOSH). Process Leave Requests: Such as FMLA, Sick Leave, Workers’ Compensation, Advance Time, and Donated Time. Prepare Leave Request Forms for Deputy Commissioner’s signature. Submit requests to Department of Personnel: Create job openings in NYCAPS, write critical justifications, Complete paperwork for title changes, assignment increases, and new hires. Prepare managerial position description packages. Prepare Personnel Request Forms for Deputy Commissioner’s signature. Track OMB approvals and DCAS title changes, provide additional justifications to Budget upon request. Develop and update organization charts for personnel actions. Track and record employee attrition and division job vacancies. Plan and organize RRM interviews: Coordinate administrative and operational directors, and supervisors on civil service List calls, interview new potential candidates at central office, virtual space, or field locations. Initiate and process title increases for current employees. Create, track, and maintain performance evaluations (PE) and probationary reports. Track total number of outstanding PEs. Request outstanding PEs from yard liaisons and directors. Coordinate field implementation of CityTime. Enroll new employees. Implement changes such as transfers, schedules, and labor allocation. Train employees on updated policy. Train new field supervisors on CityTime system. Receive requests from Department Personnel regarding location of RRM employees. Communicate regularly and resolve various issues with RRM yards. Receive, track and file transfer requests from RRM employees: Implement necessary changes to databases accordingly. Coordinate transfers for DOT employees from other Divisions. Utilize and help maintain comprehensive roster database of all RRM employees and provide other DOT offices with most accurate employee information. Compare monthly payroll report to RRM Roster database and address discrepancies. Create sign sheets for all unit staff for acknowledgement of safety policies, reminders, and item distribution. Assist Director and Deputy Director of RRM Personnel with other tasks as needed.

To Apply: All resumes are to be submitted electronically. No phone calls or personal inquiries permitted. All applicants please go to https://cityjobs.nyc.gov and search for Job ID #639762. Only those applicants under consideration will be contacted. Most public libraries have computers available for use. For more information about DOT, visit us at: www.nyc.gov/dot.
Hours: 35 Hours/Week
Location: 55 Water Street, New York, NY 10041

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Highly efficient word processing and computing skills. Superior proficiency in MS Excel and Outlook. Ability to supervise and train personnel to ensure continuity of operations. Experience in effectively interacting with field staff and resolving issues. Effective at providing accurate summaries, analyses, and justifications. Excellent communication (oral and written) and liaison abilities, ability to coordinate transfer of information from field offices into format suitable for official document submission. Ability to anticipate potential problems, recognize and evaluate problems and take preventive actions, and balance delegation of tasks to administrative staff ability to exhibit professional demeanor in a fast-paced and high-pressure environment ability to handle sensitive and confidential matters. Excellent attention to detail and follow through.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.