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Payroll Analyst

Payroll Analyst

Posted on: 09/29/2023
  1. Full-time



  1. No exam required


Office Of Human Resources

$59,116.00 – $91,768.00

Job Description

This vacancy has now expired.

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of New York City’s children and families by providing child welfare, juvenile justice, and early care services. The Office of Human Resources (OHR) is a critical component in managing the agency’s most valuable resources, our employees. The Office of Human Resources holds a broad spectrum of responsibilities that contribute directly to ACS’ vision of offering comprehensive, quality services that empower children and families to thrive. ACS’ Office of Human Resources’ primary functions include developing and implementing the agency’s human resources policies and procedures, recruiting, and hiring qualified candidates for open positions, providing onboarding and training to new employees, managing employee performance and compensation, and ensuring compliance with all applicable employment, civil service, and labor laws. In addition to our primary functions, the Office of Human Resources provides a variety of other services to employees, such as career development, employee benefits, and wellness programs. The Office of Human Resources also works in partnership with ACS program areas and divisions to provide initiatives and services that nurture and develop an environment of employee empowerment, advocacy, and involvement in the organization while attracting and cultivating a diverse dynamic workforce.

The ACS Payroll Office, located in the Office of Human Resources, is responsible for furnishing timely and accurate payments to more than 7,500 ACS staff on a biweekly basis. The Payroll Analyst will join a team which is dedicated to ensuring all staff are paid on time and correctly. The Payroll Analyst plays a pivotal role in calculating payments, responding to inquiries, identifying errors, reporting errors to the proper HR unit, and ensuring corrections are made to the employee’s record.

The primary responsibilities of the role include:

- Review Payroll reports in the Payroll Information system (PI), Report Management Distribution System (RMDS), and Payroll Management System to ensure accurate bi-weekly payments to staff.
- Review Leave Status reports to process accurate payments to staff on extended leave.
- Compute managerial and non-managerial lump sum payments.
- Compute retro-active payments to staff as a result of title changes, salary adjustments or contractual general wage increases.
- Audit payments to staff, identifying overpayments, processing recoupment of overpaid funds.
- Collaborate with various units within HR such as Timekeeping, Employment Services and Compliance to ensure timely and accurate payments to staff.
- Assist with batching and distribution of paychecks.
- Provide customer service to ACS employees by responding to payroll inquiries, researching questions, and bringing issues to resolution.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

- Excellent analytical and problem-solving skills. - Excellent written and verbal communication skills. - Highly detail oriented. - Ability to work independently and with a team. - Ability to manage and complete multiple projects within set deadlines. - Ability to communicate technical information to a non-technical audience. - Ability to learn new skills in a fast-paced work environment - Proficiency in Microsoft Office suite, particularly Word, Excel and Access. - Proficiency in basic arithmetic. - Knowledge of City of New York Payroll, Timekeeping or Personnel procedures a plus. - Prior experience in payroll, accounting, auditing, bookkeeping, payment services a plus.
Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Job ID


Title code


Civil service title


Title classification


Business title

Payroll Analyst

Posted until


  1. Experienced (non-manager)

Number of positions


Work location

150 William Street, New York N

  1. Administration & Human Resources