Those candidates who possess a PERMANENT Associate Contract Specialist title are strongly encouraged to apply.

The New York City Department of Youth and Community Development (DYCD) supports youth and community services through contracts with a broad network of Human Service Providers throughout New York City. Our central task is administering available city, state, and federal funds to a wide range of innovative, practical, and quality programs that positively impact youth and communities.

The Department of Youth and Community Development is seeking to hire a Payment Analyst in the Agency Payment Unit (APU). Under the guidance of the Director of Accounts Payable, the Analyst will be responsible for reviewing invoices, financial reports, and issuing payments to Vendors and Human Service Contract Providers. The analyst will review HHS Accelerator, and AOTPS Invoices to ensure they are in accordance with established policies and procedures. Responsibilities will include reviewing invoices and processing payments for the Office of Neighborhood Safety (ONS) and other DYCD program areas using multiple citywide systems such as HHS Accelerator, Financial Management System (FMS), PASSPort and agency internal systems such as Comprehensive Contract Management System (CCMS) and Agency Purchasing System (APS). The Analyst will also assist in transitioning invoices and payments to PASSPort.

Duties will include but are not limited to the following:

- Manages a portfolio of approximately 150 assigned contracts by processing monthly HHS Accelerator
Invoices,

- Manages tasks in HHS Accelerator to ensure invoices and payments are processed within the
prescribed timelines.

- Analyze and process assigned payment requests which includes ensuring the information on invoices
and its’ associated purchase orders align and that payments made are in accordance with budget
allocations and fiscal year service delivery periods.

- Ensures that payments are accurate and processed in a timely manner and are consistent with
agency policies and accounting principles.

- Responsible for handling Imprest-Fund and petty cash disbursements.

- Interacts with Human Service Contract Providers and internal staff to resolve fiscal reporting
discrepancies and provide technical assistance (TA) as required.

- In the absence of the Director of Accounts Payable (AP), and as requested, monitor the Accounts
Payable email inbox to analyze invoices received and save, upload those invoices to the agency
shared drive and Agency Purchasing System (APS).

- Process payment on invoices that are certified and are ready to pay, as well as address any inquiries
from vendors and/or internal DYCD units.

- Create pre-encumbrances and contract encumbrances post initial registration throughout the fiscal year
to ensure contract obligations coincide with the funding amount and budget structure assigned to
Technical Assistance (TA), Payroll, Rent, & other contracts paid by AP.

- Responsible for CCMS, HHS Accelerator and FMS encumbrance reconciliations.

- Retrieve, analyze, and verify CCMS contract obligation reports against FMS Current Modified Budgets
(CMB) and unobligated amounts to ensure sufficient funding exists in structures.

- Perform special projects as instructed by the unit supervisor or director.

1. A baccalaureate degree from an accredited college and two years of full-time satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, fiscal/financial management, or project management; or
2. A four year high school diploma, or its educational equivalent, and six years of full-time, satisfactory professional, technical or administrative work experience in one or more of the fields cited above; or
3. Education and/or experience equivalent to "1" or "2" above. College credits obtained from an accredited college may be substituted for experience on the basis of 30 college semester credits for one year of experience as described in "1" above.
However, all candidate must have at least a four-year high school diploma or its educational equivalent and at least two years of full-time experience as described in "1" above.

- Proficient in Microsoft Office Suite - Excellent customer service skills and a demonstrated ability to balance multiple priorities. - Effective and clear communication skills.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.