The NYC Law Department is seeking a qualified person that is permanent in the Paralegal Aide civil service title for a Level 2 position as a Paralegal Supervisor for its Labor and Employment Law Division. The Paralegal Supervisor will work under the supervision of the Division’s Deputy Chiefs and Division Chief and will work closely with a co-Paralegal Supervisor. The Paralegal Supervisor will be responsible for supervising, including monitoring the performance of support professionals, ensuring the timely and proper completion of assignments and coordinating the flow of legal documents through the various stages of litigation. Perform supervisory duties in a manner that utilizes all staff effectively and appropriately, and ensure that the office is running efficiently. Ensure that all of the staff members are treated in a fair and equitable manner and foster a work environment that is inclusive and supportive of diversity. Oversee the timely and effective processing of settlement agreements, court filings, court orders and other documents. Serve as office manager/managing clerk. Responsible for the distribution, management and the timely filings of financial disclosure reports for qualified attorneys at the Law Department with the Conflict of Interest Board (COIB). Coordination of mail distribution and responsible for the distribution and archiving of the physical files, including ensuring that the file room is maintained in an orderly manner and archiving occurs on a regular basis. Must have knowledge of filing procedures in all 5 borough state courts, EDNY, SDNY, Appellate Courts and Civil Courts. Research and manage case information using LawManager, OAISIS, PACER and State Court ECF filing and other databases. Ensure that staff participates in scheduled trainings included but not limited to EEO trainings and electronic discovery trainings, and encourage professional development. Process timesheets and leave requests for support staff and submit written performances evaluations for the staff. Provide regular feedback to staff. Assists attorneys with discovery by obtaining and reviewing documents; prepare subpoenas, review and organize files; digest transcripts; collate motion papers, interview witnesses, files motions and supporting documents with court clerks. Some of the physical activities performed and environmental conditions experienced include lifting and carrying large boxes and/or heavy files; climbing stairs; and traveling throughout the City on all types of public transportation, and/or walking in all kinds of weather, often carrying heavy files.

Preferred Skills

Candidates MUST possess at least one of these Additional Qualification Requirements for Level 2:

A baccalaureate degree from an accredited college and either (a) 1 year of full-time satisfactory experience acquired in the United States, in the performance of paralegal (legal assistant) services; or (b) Paralegal Certification obtained in the United States from an accredited program or a program approved by the American Bar Association; or

A baccalaureate degree from an accredited college including or supplemented by a combination of 12 semester credits in U.S. History, U.S. Political Science, U.S. Law, U.S. Paralegal Studies, U.S. Criminal Justice, U.S. Urban Studies, International Relations and/or U.S. Legal Studies; or

An associate degree or completion of 60 credits from an accredited college and three years of full-time satisfactory experience acquired in the United States, in the performance of paralegal (legal assistant) services; or

A four year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and five years of full-time satisfactory experience acquired in the United States, in the performance of paralegal (legal assistant) services.

Applicable to all applicants:
Experience which is primarily legal secretarial or includes only incidental paralegal (legal assistant) services is not acceptable.

To be acceptable, experience in paralegal (legal assistant) services must have involved the American Legal System.

Additional Information
This is a full time position with an assigned work location at 100 Church Street, New York, NY.

Due to the current, active Paralegal Aide Civil Service List, candidates MUST be permanent in the civil service title of Paralegal Aide to be considered for the position. This means candidates must have taken and passed the Paralegal Aide Civil Service Exam, and have been appointed from the Paralegal Aide Civil Service List. This prerequisite is required for this position.

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA); or
2. An associate degree or completion of 60 semester credits from an accredited college, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and two years of full-time satisfactory experience, acquired in the United States, in the performance of paralegal (legal assistant) services; or
3. A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time satisfactory experience, acquired in the United States, in the performance of paralegal (legal assistant) services; or
4. A satisfactory combination of education and/or experience which is equivalent to “1”, “2” or “3” above. Paralegal Certification obtained in the United States from an accredited program or from a program approved by the American Bar Association can be substituted for 12 months of experience. Undergraduate credit can be substituted for experience on the basis of 30 semester credits from an accredited college for 12 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization.

To be acceptable, experience in paralegal (legal assistant) services must have involved the American Legal System.

Experience which is primarily legal secretarial or includes only incidental paralegal (legal assistant) services is not acceptable.
Special Note:
Individuals must have one additional year of pertinent paralegal experience or have a baccalaureate degree in addition to the requirements listed above to be eligible for placement in Assignment Level II duties and pay of Paralegal Aide.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.