Civil Service Title: Paralegal Aide II

Office Title: Paralegal Supervisor

This position encompasses responsible work of varying degrees of difficulty and responsibility performed under supervision of the Borough Chief, Deputy Borough Chief, Assistant Borough Chiefs, or attorneys. These duties and responsibilities include, but are not limited to:

Work closely with the Borough Chief, Deputy Borough Chief and Assistant Borough Chiefs to implement juvenile delinquency policy and protocol for paralegal and administrative services.

Supervise and train support staff and interns on all aspects of the juvenile delinquency practice.

Perform supervisory duties in a manner that utilizes all staff effectively and appropriately;

Ensure that all of the staff members are treated in a fair and equitable manner and foster a work environment that is inclusive and supportive of diversity.

Oversee the timely and effective processing of delinquency petitions, court filings, court orders, correspondence, minutes, and other documents. File and supervise paralegals in the filing motions, and supporting documents with court clerks and insure all filing deadlines are met.

Act as the liaison with the Court for any issues related to the practice, including but not limited to the filing and retrieval of court documents, or rescheduling of cases.

Research case information using LawManager and other databases. Perform legal research.

Prepare and provide reports to the Borough Chief and Deputy Borough Chief, including but not limited to: weekly reports, and present support staff issues at staff meetings. Prepare charts.

Ensure that staff participates in scheduled trainings included but not limited to EEO trainings, and encourage professional development.

Ensure that the file room is maintained in an orderly manner, and that archiving occurs on a regular basis.

Writing and contributing to written performance evaluations and providing ongoing, regular feedback;

Arrange for and assist in preparing witnesses for court or appearances.

Use the Law Department case management system (LawManager), Excel, Word, Sharepoint, Lexis, PowerPoint, Hotdocs and other systems.

Perform routine administrative duties including photocopying and scanning, answering telephones, managing calendars, maintaining a filing system, and ordering supplies.

Answer agency telephone promptly and courteously, Quickly and accurately assist callers or refers callers to the appropriate party. Promptly and accurately take and forward messages to appropriate parties.

Complete all required correspondence timely and accurately.

Appropriately utilize email.

Some of the physical activities performed and environmental conditions experienced include lifting and carrying boxes and files; climbing stairs; and traveling throughout the City on all types of public transportation, and/or walking in all kinds of weather, often carrying files.

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA); or
2. An associate degree or completion of 60 semester credits from an accredited college, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and two years of full-time satisfactory experience, acquired in the United States, in the performance of paralegal (legal assistant) services; or
3. A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time satisfactory experience, acquired in the United States, in the performance of paralegal (legal assistant) services; or
4. A satisfactory combination of education and/or experience which is equivalent to “1”, “2” or “3” above. Paralegal Certification obtained in the United States from an accredited program or from a program approved by the American Bar Association can be substituted for 12 months of experience. Undergraduate credit can be substituted for experience on the basis of 30 semester credits from an accredited college for 12 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization.

To be acceptable, experience in paralegal (legal assistant) services must have involved the American Legal System.

Experience which is primarily legal secretarial or includes only incidental paralegal (legal assistant) services is not acceptable.
Special Note:
Individuals must have one additional year of pertinent paralegal experience or have a baccalaureate degree in addition to the requirements listed above to be eligible for placement in Assignment Level II duties and pay of Paralegal Aide.

Candidates MUST possess at least one of the following Additional Qualification Requirements to be eligible for Paralegal Aide Level 2: A baccalaureate degree from an accredited college and either (a) 1 year of full-time satisfactory experience acquired in the United States, in the performance of paralegal (legal assistant) services or (b) Paralegal Certification obtained in the United States from an accredited program or a program approved by the American Bar Association or A baccalaureate degree from an accredited college including or supplemented by a combination of 12 semester credits in U.S. History, U.S. Political Science, U.S. Law, U.S. Paralegal Studies, U.S. Criminal Justice, U.S. Urban Studies, International Relations and/or U.S. Legal Studies or An associate degree or completion of 60 credits from an accredited college and three years of full-time satisfactory experience acquired in the United States, in the performance of paralegal (legal assistant) services or A four year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and five years of full-time satisfactory experience acquired in the United States, in the performance of paralegal (legal assistant) services. Applicable to all candidates: Experience which is primarily legal secretarial or includes only incidental paralegal (legal assistant) services is not acceptable. To be acceptable, experience in paralegal (legal assistant) services must have involved the American Legal System.

This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter and resume that you would like to be considered for the position under the 55-a Program. If you wish to learn about the 55-a Program, please visit https://www1.nyc.gov/site/dcas/employment/55-a-program.page.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.