Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.

As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City’s yellow fever outbreak in 1822, to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.

Our Agency’s five strategic priorities, building off a recently-completed strategic planning process emerging from the COVID-19 emergency, are:
1) To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a “response-ready” organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems 2) Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods
3) Address the second pandemic of mental illness including: reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness
4) Reduce black maternal mortality and make New York a model city for women’s health
5) Mobilize against and combat the health impacts of climate change

Our 7,000-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all of our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism’s impacts on the health of New Yorkers and beyond. In 2021, the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.

PROGRAM AND JOB DESCRIPTION: AMENDED 8/3/23

The Bureau of Alcohol and Drug Use Prevention, Care and Treatment (BADUPCT) works to close gaps and reduce overall morbidity and mortality related to alcohol and substance use among New Yorkers. BADUPCT develops, implements and evaluates interventions and prevention strategies through contracting of treatment, recovery and support services; policy analysis and development; epidemiology and surveillance; dissemination of treatment and management guidelines; harm reduction initiatives; public and provider outreach and education and community involvement and interagency collaboration. The Bureau amplifies the voices of those most impacted and focuses on inequitable structural, social, service, and communication factors that drive disparities.


Job Description
The Operations Unit within BADUPCT seeks an Operations Coordinator to assist with coordination of all operations for the bureau including contract management and compliance, providing operational technical assistance to program and provider staff, tracking and coordinating over $64m in substance use prevention and treatment state and city funding and working with the agency’s fiscal infrastructure on Bureau contract processes from initiation to closeout.

Under the direction of the Director of Operations, with wide latitude for independent initiative and judgment, the Operations Coordinator will perform the following tasks:
- Work closely with the Division’s Office of Contracts, monitoring and evaluating important community services provided by substance use treatment programs, tracking and preparing planning documents required for funding over $64 million in state-funded contracts, tracking provider budgets and funding allocations and changes to the state aid letter
- Prepare fiscal evaluation reports and perform analyses and review program funding for internal and external agencies, including the New York State Office of Addiction Services and Supports (OASAS)
- Assist in coordinating all contract budget actions with the Division’s Office of Contracts and Fiscal Units and makes recommendations on policies and procedures
- Coordinate with OASAS-funded providers to obtain needed documents to approve and finalize annual call budgets, budgets modifications, year-end Program Budget Change Requests (PBCRs) and contract renewals, providing interpretation of complex state and city funding mechanisms
- Track PBCRs and justifications
- Coordinate with the Division’s Finance Unit on payments, budget modifications, and contract encumbrances
- Provide technical assistance and training to provider staff in management of contract budgets to ensure contract compliance
- Assist with the development of written policy and procedures for procurement and contractual actions
- Collect agenda items, take meeting notes, track unit business, identify outcomes and follow-up on pending items
- Run, analyze, review, and track Contrak Pending Action Reports
- Evaluate provider funding and programmatic needs by analyzing fiscal data
- Analyze and summarize funding data for the OASAS funded portfolio
- Creates unit process improvement tools
- Participate in Bureau’s projects as recommended by the Director of Operations.

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

- Budget and contract management experience - Possesses knowledge of and experience with working with external fiscal agents, complex budgets, and multiple agency bureaus and units - Experience with fiscal data, including the ability to run, track, read, interpret, and synthesize fiscal data - Excellent communication skills - Ability to multi-task in a fast-paced, high volume environment, managing multiple projects and tasks at once - Proficient in Microsoft Office Suite.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.