The Human Capital Specialist is responsible for assisting in the daily functions of the HCM team across the areas of recruitment, benefits and timekeeping. Under the direction of the Director and Deputy Director of People and Culture the Human Capital Specialist will be responsible for:
- Be the subject matter expert and main point of contact in all aspects of the agency’s Health Benefits, including assisting employees with health benefit related questions and scheduling follow-up appointments with employees regarding the submission of forms
- Be the subject matter expert and main point of contact for Department of investigations (DOI) form processing. This includes notarizing and sending completed documents to DOI
- Manage all aspects of the agency’s Personnel Folders, including organizing and creating new hire and promotional folders, sending Traveling Personnel Files and logging resigned employee files in the agency’s records management system
- Process and submit all Oath of Office forms and payments
- Prepare all New Hire, Processing, Benefit and Intern packages
- Present New Hire Orientation and Benefit Orientation on a weekly basis
- Run Processing Appointment meeting for potential New Hires
- Schedule follow-up appointments with employees regarding New Hire documentation and answer any questions
- General personnel administration, maintenance, and follow up including reporting, filing and scanning.
- Assist in the agency’s Recruiting efforts
- Log Job Vacancies into NYCAPS
- General Data Entry in the agency’s Human Resources Data Base
- Assist with revamping the agency’s Internship program
- Special projects as assigned

The selected candidate will be assigned to periodic Emergency Operations Center team and will be expected to work non-business hours during emergencies. The selected candidate will also participate in drills and exercises, assist with Ready NY presentations to external groups, and will undertake special projects as assigned.

*PLEASE NOTE THE FOLLOWING:

- The selected candidate will be assigned to an on-call Emergency Operations Center (EOC) team and will be expected to work non-business hours during some emergencies. These non-business hours include nights, weekends, holidays, and extended week hours outside of a 9AM-5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the on-call EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time, with six weeks off in between.

- This position is grant funded through 8/24/2024 with the possibility of an extension

- IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.

1. A master’s degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences or related field and one year of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or
2. A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience in the areas listed in “1” above; or
3. A four-year high school diploma or its educational equivalent approved by a state’s
department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in the areas listed in “1” above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.

- At least three-five years of human resources experience - Three-five years of City human resources experience is preferred - Excellent verbal and written communication skills - Proactive and independent with the ability to take initiative. - Excellent time management skills with a proven ability to meet deadlines. - Proficient in Microsoft Office Suite or related software. - Working knowledge of NYCAPS, CHRMS and other City programs - Working knowledge of City health benefit forms and processing - Working knowledge of City on-boarding processes and policies - Notary is preferred **Studies have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.**

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.