Serve as a Grants Reimbursement Analyst within NYCDOT/Grants Reimbursement, Compliance & CGMS Unit, Division of Grants & Fiscal Management.

The unit is responsible for managing and administering the department’s grants reimbursement, compliance and CGMS programs. The unit also operates in conjunction with the NYC Office of Management and Budget (OMB) and the external audit entity to oversee Federal/State Single Audits involving reimbursements, conducts monthly reconciliation analysis of the Grants Reimbursement Information Tracking (GRIT) database to remedy potential grants de-obligation risks, and establishes the department's federal, state, and other Non-city Capital grant funding records in the Citywide Capital Grants Management System (CGMS).

Under supervision, the analyst will perform professional financial analytical work of moderate difficulty, examining eligibility requirements related to the different grant funding sources utilized by the agency for its various projects and transportation initiatives for which reimbursement claims are to be processed. The grant funding comes from the Federal Highway Administration (FHWA), Federal Emergency Relief, and several funding from the New York State Department of Transportation. Examining vouchers and timekeeping records to prepare/confirm reports and prepare cost analyses, and documentation to submit federal and state reimbursements. The responsibilities will also include managing and monitoring grant-funded Personnel Services (PS) and Other Than Personnel Services (OTPS) related to the reimbursement claims incurred in the NYCDOTs Expense and Capital Budget; liaising with the project managers in various divisions throughout NYCDOT and other City Agencies to ensure the compliance with rules and regulations associated with the different funding sources to avoid ineligible expenditures; work in coordination with NYCDOT/Fiscal Affairs and Budget to ensure consistency with timing of expenditures incurred and revenue collections posted in FMS. Interact with NYCDOT Internal Audit unit and external auditors answering their questions, explaining questionable discrepancies in claims documentations, and preparing reports. Address project fiscal issues such as project budget and expenditures tracking and demonstrate exceptional organizational, written and oral communications, problem solving, and analytic skills; ability to work calmly and proficiently under pressure and to adhere to strict deadlines.

***IN ORDER TO BE CONSIDERED FOR THIS POSITION, CANDIDATE MUST BE EITHER SERVING PERMANENTLY IN THE TITLE OF STAFF ANALYST, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST FOR STAFF ANALYST OR BE ELIGIBLE UNDER THE 55A PROGRAM. PLEASE INDICATE THIS ON YOUR RESUME OR COVER LETTER***

1. A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field; or
2. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation or fiscal management; or in a related area.
Special Note:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.

Proficiency in the use of Microsoft Word, Excel, and PowerPoint is necessary. Knowledge of the use of FMS is required. Candidates must be able to work collaboratively, manage a large workload, and thrive in a fast paced, deadline-driven environment. Preference will be given to candidates who have prior experience or familiarity with FHWA, WTC-ER, CHIPS and other state programs rules and regulations related to grants management and reimbursements.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.