APPLICANTS MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible.

The Office of Fiscal Operations is DSS/HRA/DHS’s primary payments and accounting office, and the core responsibilities are carried out through the operations of the Bureau of Accounts Payable, Revenue and Reimbursement, and Disbursement & Grant Accounting.

The Finance Office is requesting approval to fill one (1) Principal Administrative Associate III. The selected candidate will function as the Fiscal Analyst, Human Services, who will

Process Invoices/Advances in Passport.
Perform quality assurance review of vouchers ensuring they are thoroughly reviewed for accuracy and processed, approved, and disbursed through Passport, FMS, and CARES within the prescribed period.
Reconcile monthly claims and maintain a claim-control register to ensure the accuracy of reimbursement.
Provide payment data to the Accounting Unit regarding payment recoupment/ assignment of outstanding cash advance balances.
Address payment issues and the correction of errors in FMS vouchers by investigating payment and billing discrepancies and responding to written inquiries.
Maintain liaison with DHS program offices, providers and outside vendors to resolve matters concerning payments; perform research and analysis as necessary.
Validate and ensuring that a complicated funding allocation is accurately followed and coordinate with staff from the Comptroller’s office, DSS DHS Office of Budget Administration and the NYC Office of Management and Budget.
Monitor the invoices against the approved budget, expense report, encumbrances, and other fiscal documents, and perform calculations and spreadsheet analysis.
Perform calculations for advancements and recoupments based on registered contracts and submitted expenses.
Monitor and maintain FY closeouts in accordance to the Comptroller’s directives.
Provide requested documentation to internal and external auditors for ongoing audits.
Assignment of special projects/assignments as required.
Strong oral and written communication skills; strong analytical, research, and organizational skills.
Working Knowledge of MS Office which includes, MS Word and Excel
Ability to work independently in an ever-changing work environment while handing multiple high-priority projects and assignments simultaneously, to shift fluidly among them, when necessary, towards creative problem solving.
Possess strong work ethic; self-motivated with a desire to take initiative and look for ways to improve processes and create efficiencies.
Exercise a high degree of professionalism and diplomacy in interactions with all levels of the organization.

Work Location: 4 World Trade Center
Hours/Schedule: 9 to 5

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.