The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

General Support Services (GSS) provides safe, healthy, and appropriate facilities for HRA’s social service programs. Its many functions include facilities planning and coordination, design and construction, renovation, repair and maintenance, custodial and other building services, health/safety program coordination, lease and property management, land use and environmental review activities, contract administration and warehouse operations. GSS plays a major role in HRA emergency preparedness.

General Support Services (GSS)/ Division of Building Management is recruiting for one (1) Clerical Associate III to function as a Facility Assistant/Purchasing/ Inventory Clerk, who will:

- Maintain floors plans to effectuate logistical planning and processing of the property management reports, and maintain an accurate log by floor and by program.

- Update program changes and vacancies after completed moves and quarterly submissions.

- Data entry for tracking relocation forms after each move.

- Serve as back up liaison to building manager for all PMR activities.

- Maintain one stockroom equipment and paper supplies. Organize and consolidate office supply, equipment, and inventory in preparation for the receipt of incoming supply orders.

- Keep filed records of all requisitions and receiving reports.

- Prepare and executes contingency plan for emergency supplies to be sought from other locations and through GSS Warehouse.

- Review and processes supply requisitions submitted. Assure accuracy incoming inventory count and prepares receiving reports for all delivered items. Submit requests in CIWS for workstation name tags and submits requests in HRA Requisition system, W.B. Mason, and W-720.

- Perform other clerical duties including but not limited to telephone reception coverage, filing, make and distribute copies, deliver documentation to central office, etc.

- Organize and maintain building management document control hard copy and electronic copy.

- Triage incoming calls to be routed to the appropriate building services staff, his/herself included and/or security.

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.