The NYC Department of Homeless Services (DHS) is one of the largest organizations of its kind committed to preventing and addressing homelessness in New York City. Collaborating with other public agencies and not-for-profit partners, DHS works to prevent homelessness before it occurs, reduce street homelessness and assist New Yorkers to transition from shelter into appropriate permanent housing.

The Department of Homeless Services is recruiting for one (1) Secretary to the Commissioner to function as the Executive Office Manager in the DHS Administrator’s Office, who will:

- Manage highly complex calendars and overall scheduling for the DHS Administrator, this includes internal and external events, as well as arranging for transportation, as needed. This person also supports with scheduling for the First Deputy Commissioner and Chief of Staff.

- Review and track project deadlines, prioritizing based upon importance.

- Address a broad range of high-volume communications in which appropriate follow-up needs to occur; these communications often involve urgent and sensitive information.

- Prioritize conflicting needs, handle matters expeditiously, proactively and follow-through on delegated work from COS and DHS Administrator.

- Ensure all relevant issues that require the attention of COS and DHS Administrator are flagged in a timely manner.

- Maintain regular communication and partnership with the Department of Social Services and Human Resource Administration Executive Office staff.

- Supervise one Administrative Office staff person.

- Attend meetings, seminars, and workshops as necessary.

A baccalaureate degree from an accredited college and three years of satisfactory full-time
progressively responsible clerical/administrative experience, one year of which must have been in an
administrative capacity or supervising staff performing clerical/administrative work of more than
moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory
full-time progressively responsible clerical/administrative experience including one year of the
administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of
education or a recognized accrediting organization and five years of satisfactory full-time progressively
responsible clerical/administrative experience including one year of the administrative supervisory
experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must
possess the one year of administrative or supervisory experience as described in "1" above. Education
above the high school level may be substituted for the general clerical/administrative experience (but not
for the one year of administrative or supervisory experience described in "1" above) at a rate of 30
semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

- Proficient knowledge of Microsoft Word, Excel, Outlook, and PowerPoint. - Ability to multi-task and meet deadlines. - Detail-oriented and customer service oriented. - Must have excellent communication, analytical, and organizational skills. - Very strong interpersonal and relationship building skills. - Prior government agency experience is preferred

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.