The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department's core values.

The Fire Department, City of New York (FDNY), seeks a full-time Executive Assistant to the Fire Commissioner. Reporting directly to the Fire Commissioner, the successful candidate will: Perform highly confidential and challenging administrative work for the Fire Commissioner. Such duties include but are not limited to: Standardizing the responsibilities of all agency-wide executive-level assistants and monitoring and evaluating the performance of such duties. Identifying training needs and performance gaps for all executive-level assistants, modifying workflows and procedures to ensure maximum efficiency and best practices. Serve as a quality assurance officer for timekeeping practices and leave usage for all executive-level assistants and supervising subordinate personnel. Working closely with the Fire Commissioner’s executive officer, assigned Fire Marshall, and Aide. The Executive Assistant will also prepare extremely important, complex, and confidential correspondences, memorandums, and reports. Engaging in research activities to compile data required for the Fire Commissioner. Monitoring all correspondence and ensuring appropriate distribution and follow-up with each respective bureau/unit. Receiving and placing telephone calls on behalf of the Fire Commissioner. Maintaining the Fire Commissioner’s calendar and private files. Maintaining liaison functions between the Fire Commissioner’s Office and all bureaus/units.

1. Graduation from senior high school, of possession of a high school equivalency diploma, and three (3) years of stenographic experience including one (1) year as a secretary; or
2. Graduation from a recognized college with a baccalaureate degree and one (1) year's experience as a secretary; or
3. Graduation from a community college with an associate degree with specialization in executive secretarial work and one (1) year's experience as a secretary.

Superior knowledge and use of mainstream web-based conferencing platforms (eg: Teams, Webex, Zoom), MS O365 (Word, Excel, Access, Outlook, PowerPoint), PMS, NYCAPS, ESS and Citytime. Strong communication, organizational, managerial, and IT skills. Possesses a high level of emotional intelligence and good character.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.