The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on “what works,” staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.

The NYC Department of Probation (DOP) is seeking a highly organized, proactive, and resourceful Executive Assistant to support the Commissioner of Probation. This role requires exceptional organizational skills, discretion, and the ability to manage a variety of administrative tasks while anticipating the needs of the Commissioner and the Agency. The ideal candidate will thrive in a dynamic environment, be a strong communicator, and excel at managing competing priorities with professionalism and efficiency.

Key Responsibilities:
- Calendar Management:
Oversee and maintain comprehensive calendars, scheduling appointments, meetings, interviews, and events.
Anticipate needs and ensure the Commissioner’s schedule is optimized for efficiency and productivity.

- Administrative Support:
Manage scheduling, office management tasks, and day-to-day operations of the Commissioner’s office.
Prepare and organize meeting materials, ensuring all necessary documents are available in advance.

- Briefing and Communication:
Collect, edit, and prepare briefing materials, talking points, presentations, and correspondence.
Maintain clear and effective communication internally and externally.

- Relationship Development:
Build and maintain professional relationships with internal and external stakeholders to support the Commissioner’s initiatives and objectives.
Leverage these relationships to facilitate collaboration and ensure the office’s priorities are met efficiently.

- Priority Management:
Address a wide range of high-volume and sensitive priorities, questions, and issues from internal staff and external stakeholders.
Accurately determine appropriate follow-up actions, escalating matters to senior management when necessary.

- Complaint Documentation:
Document and facilitate complaints routed to the Commissioner, ensuring timely resolution and communication.

- Strategic Support:
Assist in managing internal and external priorities, ensuring alignment with organizational goals.
Anticipate challenges and implement solutions with minimal supervision.

- Efficiency and Multitasking:
Perform complex tasks independently, meet deadlines, and handle multiple priorities with precision and timeliness.

EXECUTIVE ASSISTANT TO THE COM - 51878

A baccalaureate degree from an accredited college and six years of full time experience in coordinating, directing, supervising, and carrying out programs and policies in areas related to and concerning the criminal justice, juvenile justice, corrections, social work or probation field, 18 months of which must have been in a broad administrative, managerial, executive, or consulting capacity.

Proven experience as an Executive Assistant or in a similar role, preferably supporting senior leadership. - Strong organizational and multitasking skills, with exceptional attention to detail. - Outstanding written and verbal communication skills. - Demonstrated ability to build and maintain professional relationships. - Ability to handle confidential information with discretion and professionalism. - Proficiency in Microsoft Office Suite and scheduling software. - Experience in preparing briefing materials, presentations, and correspondence is highly desirable.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.