The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.

The Executive Assistant/Special Assistant position provides planning, coordination, and will exercise full responsibility over the management and execution of administrative tasks as they relate to supporting the Deputy Commissioner of HR-Operations. The selected candidate will also coordinate project workstreams and track deliverables as assigned. The Executive Assistant/Special Assistant will coordinate and maintain contact with both internal and external stakeholders and assist in resolving time sensitive, confidential assignments and administrative issues.

Human Resources Solutions (HRS) is recruiting to hire a Secretary to One Deputy Commissioner to function as the Executive Assistant/Special Assistant who will:

- Provide high-level administrative and professional support to the Deputy Commissioner of HR Operations.

- Point person responsible for managing and deconflicting the Deputy Commissioner’s daily schedule.

- Keep the DC well informed of any updated upcoming commitments and responsibilities

- Screen/monitor incoming calls for the DC; assess priority/critical nature of calls and routes appropriately

- Prepare confidential correspondence, letters and memoranda, and drafts letters and reports for the DC

- As appropriate and directed, serve as intermediary to provide coordination, information exchange, problem resolution and program tracking.

- Participate in relevant meetings and provide assistance on special projects as assigned. Including tracking of tasks, data, and deliverables.

- Scheduling and administrative coordination of meetings and events.

- Coordinate and collaborate with various units/departments to obtain information and organize tasks on behalf of the Deputy Commissioner.

- Prepare agendas, keep notes, and track agency commitments, as assigned.

- Prepare metrics, reports and graphs to support ongoing operations of all programs under the Deputy Commissioner, including collecting data, advising, and supporting staff, and interacting
with other divisions.

- Perform other duties as requested.


Salary Range: $76,676.55 - $120,491.72

Hours/Schedule: 9am to 5pm

SECRETARY TO ONE DEPUTY COMMIS - 12868

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an high level administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the high level administrative capacity experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative experience as described in "1" above.

- At least three (3) years of relevant experience in either the public or private sectors. - Proactive and organized, with excellent time management and multi-tasking skills. Must be capable of self-managing work assignments and priorities this includes simultaneously handling recurring/ongoing tasks while advancing longer-term, strategic projects. - Highly collaborative with strong interpersonal and relationship management skills. - Sound judgment with the ability to handle sensitive and confidential information with discretion. - Strong writer, strong organizational and excellent time management skills, including an ability to independently recognize and prioritize tasks and activities. - Analytical and task oriented, and solutions focused team player who is comfortable working with large and small groups. - Willingness to learn and take on new tasks. - Experienced in analyzing, interpreting, and submitting oral and written reports on research findings. - Knowledge of the principles and practices of public administration. - Knowledge of Microsoft Office Suite

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.