The NYC Department of Design and Construction, Division of Infrastructure seeks an Executive Assistant. The selected candidate will be responsible for performing executive administrative work including answering telephones; scheduling meetings and appointments; monitoring meetings via Microsoft Teams and writing meeting minutes; drafting, editing, and proofreading correspondence; reviewing and assigning incoming mail to appropriate executive staff; utilizing C-Track (the agency’s in-house correspondence tracking system) to track and submit responds to Commissioner’s correspondence when necessary; do necessary data entries; manage files and filing; order, prepare, collate, and decimate copies of materials, reports, and documents; and creating, maintaining, and tracking executive reports. The Executive Assistant will also provide administrative support to the Design’s Associate and Assistant Commissioners in the following functions: assist in preparing responds to project-related requests from the Commissioner’s Office, Legal Department, Public Affairs and City Hall; prepare responses to external correspondence regarding project-specific inquiries including City agencies, elected officials, and City Hall for the Associate Commissioner’s signature, and preparation of PowerPoint presentations. In addition, the candidate will oversee the unit’s administrative workforce and assign work to Administrative Assistants, and other clerical staff on the Associate Commissioner’s behalf and as necessary; assist the Senior Administrative Liaison with the coordination of employees’ Quarterly Probationary Reports, Performance Evaluations, and other related personnel forms as needed; serve as secondary Office Supplies Liaison for the unit; and create and maintain the Associate Commissioner’s electronic files.

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Candidates should have confidentiality, discretion, excellent organizational, verbal, and written communication skills have excellent customer service and interpersonal skills experience working in a fast-paced environment proficiency in Microsoft Office and with the ability to multi-task and work with staff at all levels in the agency.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.