THE AGENCY
The Department of City Planning (DCP) plans for the strategic growth and development of the City through ground-up planning with communities, the development of land use policies and zoning regulations applicable citywide and sharing its perspectives on growth and community needs with sister agencies in collaboration with the Office of Management and Budget (OMB).

The New York City Department of City Planning is a great place to work – cultivating intellectual inspiration, professional development, and creativity. Visit our website at www.nyc.gov/planning to access the full listing of job opportunities and to learn more about our great agency.

THE DIVISION
The Strategic Planning Divisions are responsible for the coordination of the Department’s strategic, citywide planning initiatives and policies. The team provides policy guidance to the agency, leads certain citywide planning initiatives, provides support for neighborhood planning initiatives and application reviews led by DCP’s borough offices, and coordinates the activities of the following divisions: Housing, Economic Development and Regional Planning, Population, Climate and Sustainability Planning, Zoning, Urban Design, Transportation Engineering and Program Administration, and Transportation Policy and Analytics.

THE ROLE
Under supervision, performs administrative work and other related general office duties, with latitude for independent judgment. This position reports to the Deputy Executive Director for Strategic Planning, but is responsible for general administrative support to Strategic Planning and the other divisions (Climate and Sustainability Planning; Housing; Transportation Engineering and Program Administration; Transportation Policy and Analytics; Economic Development and Regional Planning; and Population), including but not limited to the following:

- Performs administrative work, including managing the Deputy Executive Director’s calendar, scheduling appointments for Strategic Planning and related divisions, answering routine questions and other general office work, including distribution of mail.
- Utilizing Microsoft Office, performs complex word processing assignments and routine spreadsheet and database management, involving independent performance of work, such as setting up and/or performing assignments which require the application of other than standard document or file formats; performs data entry functions.
- Reviews and corrects typed material to ensure correct spelling, syllabification, punctuation, and proper format.
- Maintains and orders office supplies and materials.
- Provides administrative support for a variety of recurring and individual reports produced by the Strategic Planning Divisions.
- Provides administrative support for applications managed by the Strategic Planning divisions, including but not limited to the management and tracking of Waterfront Revitalization Program applications.
- Helps with Reception coverage and other tasks or projects as assigned.

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

- Proven experience as an administrative or executive assistant handling all administrative aspects of supporting a senior manager. - Extensive experience with office software, including Word, Excel, Outlook, and Microsoft Teams. - Strong verbal/written communication and interpersonal skills. - Flawless attention to detail and ability to handle multiple competing priorities excellent organizational skills. - Demonstrated ability to perform complex assignments utilizing automated office systems. - Pleasant phone manner and demonstrated ability to build professional rapport with the general public, other agencies and internal staff.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.