Hours: Full Time- 35 Hours
Work Location: 30-30 Thomson Ave, LIC, Queens 11101

The NYC Department of Design and Construction seeks to hire an Executive Assistant / 311 Coordinator to join the Operations Division. Reporting to the Assistant Commissioner of Operations, the Program Coordinator will answer 311 calls and agency mail emails (City of New York- Correspondence) that come into the agency, accurately recording information, providing necessary information and/or transferring the calls or emails to the appropriate division. The selected candidate must also keep track of the calls, emails and responses from the divisions and submit monthly logs and reports. When requested, the candidate will draft correspondences, memos, and emails for Operations Executive staff. The candidate will work with the Procurement team as it relates to reviewing and updating the copier database. The selected candidate will assist with the KPI reporting, maintain Operations Hub page on the intranet which includes division updates, uploads etc., and will keep track of Operations Organizational Chart revision and changes. The selected candidate will also be the backup to the DAO in her absence or assist in those functions when needed. The candidate must be organized, detail-oriented, and have strong communication skills. Must have excellent time management skills, have attention to detail, and the ability to adapt to change and strategic thinking.

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees:
Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

COMMUNITY ASSOCIATE - 56057

Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.

Proficiency in Microsoft Office Suite with emphasis on advanced Microsoft Excel Skill pertaining to Data entry and formatting, creating simple formulas, navigating the interface, managing worksheets, presenting data in basic charts, sorting, and filtering data, and performing basic calculations. Microsoft PowerPoint: Creating and formatting presentations, using transitions, and incorporating multimedia elements. Microsoft Outlook: Managing emails, scheduling meetings and maintaining calendars.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.