ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE CIVIL SERVICE LIST OF ADMINISTRATIVE MANAGER EXAM NO. 1552 ARE ELIGIBLE TO APPLY.

The mission of the Bureau of Immunization (BOI) is to prevent the occurrence and transmission of diseases through immunization. The Bureau promotes the immunization of children and adults against numerous diseases such as: Hepatitis B, Measles, Mumps, Rubella, Varicella, Diphtheria, Tetanus, Pertussis, Haemophilus Influenzae Type B, Polio, Human Papillomavirus, Pneumococcal, Influenza, and COVID-19.

Duties will include but not limited to:
- Maintaining the Assistant Commissioner’s daily calendar, scheduling Bureau, Division and Agency meetings as well as meetings with Agency partners.
- Track meeting requests and discuss and schedule meetings as requested.
- Answer and screen incoming calls and route to Assistant Commissioner and Senior Managers as appropriate.
- Schedule and coordinate recurring meetings, soliciting agenda items and ensuring meeting materials are available to all participants.
- Schedule and coordinate Bureau Doctor-of-the-Week schedule.
- Answer incoming calls to the Assistant Commissioner and to Assistant Commissioner, Senior Managers and City Medical Specialists as appropriate.
- Review public inquiries and route to Assistant Commissioner, Senior Managers and City Medical Specialists as appropriate, ensure timely responses to inquiries and track due dates and completion dates.
- Compile weekly and biweekly updates from Unit Chiefs and Senior Managers and submit to appropriate entities.
- Prepare and distribute weekly Bureau newsletter, providing updates to all staff on programmatic and administrative updates.
- Provide administrative assistance to senior staff as assigned.
- Coordinate speaker requests for the Bureau staff.
- Coordinate and participate in special projects as assigned.
- Supervise contracted administrative staff
- Participate in Bureau and Agency emergency preparedness and response activities as assigned.

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.

Excellent communication and written skills Strong customer service skills Excellent skills in using Microsoft Office including Word, Excel, and Power Point Enthusiasm and willingness to learn all aspects of the Program Committed to primary prevention of disease through immunization.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.