The New York City Housing Authority (NYCHA) is the largest public housing authority in the nation. NYCHA is home to approximately 4.6% of New York City’s population: it provides housing for more than 580,000 low-income New Yorkers through its public housing and Section 8 leased housing programs. NYCHA is comprised of 325 developments across the five boroughs of NYC, consisting of approximately 175,600 apartments in more than 2,400 buildings.

NYCHA’s Emergency Management and Services Department (EMSD) is charged with responding to all emergencies and hazards impacting essential services and day-to-day operations, to include large-scaled disasters. EMSD accomplishes this responsibility with a strategic network of public and private partners to ensure the protection of NYCHA’s infrastructure and the preparedness of its stakeholders, both internal and external. EMSD was formed in April of 2022 with the merging of NYCHA’s Office of Emergency Management and Emergency Services Department.

The Emergency Management & Services Department (EMSD) is seeking to hire a Secretary Level IIIA to provide administrative and clerical support to EMSD. This position works in conjunction with the Department’s Timekeeping staff to assure that employees are paid accurately and on time. Responsibilities include, but are not limited to the following:

- Assist in performing all timekeeping functions for EMSD (i.e., manage EMSD timecards, update KRONOS daily, promptly prepare pay docks and pay suspensions).
- Process and manage necessary human resources documents and forms for employee leave requests such as FMLA, Childcare, Worker’s Compensations and Military Leave.
- Prepare and maintain Kronos reports such as lateness, absent, and missing swipes.
- Troubleshoot automated payroll scheduling errors and/or problems on a weekly basis.
- Reviews and verifies leave balances for all personnel.
- Respond to employees’ payroll inquires.
- Generate administrative requests utilizing NYCHA’s internal applications (i.e., Employee Service Connect, Maximo, etc.).
- Assist supervisors and managers with proactive control and scheduling of annual leave.
- Perform clerical functions and support other office operations and procedures to include assisting office manager with additional duties.

NOTE: Preference will be given to CIVIL SERVICE BRIDGE EXAM# 3971 takers.

NOTE: IF THIS APPOINTMENT IS MADE ON A PROVISIONAL BASIS PURSUANT TO 65 OF THE NYS CIVIL SERVICE LAW, NO TENURE OR PERMANENCE ACCRUES TO AN INCUMBENT IN THIS POSITION BY VIRTUE OF SUCH APPOINTMENT.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, visit the link below:

https://bit.ly/55aProgram

Additional Information:
1. For NYCHA employees, this vacancy is for a title which is normally filled through the Automated Transfer List System (ATLS). However, employees applying to this location via the Automated Transfer List System (ATLS) must reapply to this vacancy posting to be considered for this position.
2. NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
3. NYCHA residents are encouraged to apply.


Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.

A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization?

Skills Requirement: You will be required to meet the typing skills requirement by demonstrating the ability to type accurately on a personal computer at a minimum speed of 35 words per minute after errors are deducted. You must meet this requirement in order to be appointed.

- Knowledge of Kronos timekeeping. - Excellent time management and advanced planning skills. - Strong administrative skills. - Excellent written and verbal communication skills. - Ability to work on various tasks simultaneously. - Proficient in Microsoft Excel, Word, and Outlook.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

NYCHA has no residency requirements.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.