*THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE AND ARE CURRENTLY EMPLOYED BY THE ADMINISTRATION FOR CHILDERN'S SERIVCES. *

*THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $57,976 - $66,672.00*

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services, and provides subsidized child care vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.

The ACS Division of Financial Services (DFS) is responsible for supporting, planning, implementing, and monitoring the fiscal functions of the agency in accordance with City, State and Federal guidelines. The work of DFS includes managing the ACS budget; submission of monthly claims for revenue; processing of payments to provider agencies and vendors; monitoring the financial health of provider agencies through financial review and audits; maintenance of the ACS bank accounts; centralized oversight of ACS Child Welfare financial eligibility; and data maintenance for financial systems of record.

The Central Eligibility Office (CEO) review units and determine children's eligibility for Title IV federal funding, in accordance with state and federal requirements.

Eligibility Coordinator reviews, assesses, and documents eligibility determinations, and exchanges eligibility information with units that encode data in state and local information systems, prepares claims and audits the use of federal funds. High numbers of children must be reviewed, yet accuracy and completeness of reviews is imperative, given the extreme importance of passing the periodic Title IV-E Federal Audit.

Eligibility Coordinator has the following responsibilities:

- Determine via official forms, background information, other data, by obtaining relevant
systemic records, reports, other documents, individual and family eligibility for federal
child welfare funding such as but not limited to: Title IV-E, SSI, TANF-EAF, and Title XX.
- Review legal and program information such as court orders, petitions, FASP's, progress notes, and other documents to determine eligibility and assess compliance with state and federal mandates.
- Compute financial status of clients, and other budgetary matters, by obtaining appropriate documented figures, performing calculations, following basic arithmetic procedures and agency formulas and by using various informational systems to determine eligibility.
- Check work assignments to ensure accuracy and completeness by conducting supplemental reviews, identifying, exchanging information about changes or errors in eligibility status. Initiates corrective action to ensure accuracy, compliance with due dates, and readiness for submission and processing.
- Maintain and documents in written and electronic systems of record, entering, retrieving, updating, transferring, and deleting materials in accordance with standard procedures and timetables, to ensure usability and timeliness of the systems of record.
- Interact with office liaisons to obtain and exchange legal, financial, and program information to acquire information necessary to determine the eligibility status of children under study.
- Work with the Division of Family Permanency and contracted agencies to, whenever possible, elevate non-IV-E eligible foster children to IV-E eligibility with accompanying federal Medicaid at the commencement of adoption.
- Impediment to IV-E determinations are communicated to the community provider agency liaisons and pursued to review completion.


Additional Information

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.


To Apply

APPLICATIONS MUST BE SUBMITTED ELECTRONICALLY USING ONE OF THE OPTIONS BELOW:

For current city employees, go to Employee Self Service (ESS), Recruiting Activities, Careers and search for Job ID# 632662.
For all other applicants go to www.nyc.gov/careers and search for Job ID# 632662. Click on the "Apply" button.

If you do not have access to a computer, most public libraries have computers available for use.

Only candidates selected for an interview will be contacted.

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Knowledge of eligibility procedures contained in the NYS Eligibility Manual for Child Welfare Programs (2014), especially the Title IV-E policy, as well as ACS and NYS data information systems, such as WMS/CCRS,LTS,UCMS,and Connections. Knowledge of EXCEL and Microsoft Word is a plus.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.