In addition to general secretarial duties, duties include:

Typing and editing complex, transactional documents for division members, including generating tables of contents, formatting and comparing documents (Workshare Compare);

Creating presentations (PowerPoint) and charts (Excel);

Assisting Division Chief and Deputy Chief in maintaining calendar and keeping track of attorney assignments;

Answering phones for Division Chief and Deputy Chief;

Assisting all attorneys in scheduling meetings (both internal and external) and greeting visitors;

Preparing Division’s Monthly Report of significant matters (HotDocs);

Opening and keeping track of all division matters (Law Manager);

Assisting all attorneys with Time Entry in Law Manager;

Performing administrative functions such as ordering office supplies, archiving, photocopying, distributing mail and ensuring office equipment is functioning properly; and

Updating legal text books and periodicals with replacement pages.

Additional Information:
Candidate must have excellent organizational skills.

Candidate must also have knowledge of Outlook, Word, PowerPoint, Excel, FileSite, HotDocs, and Law Manager.

This position requires the ability to type at a rate of 30 words per minute (The typing speed requirement was reduced from 55 wpm to 30wpm).

LEGAL SECRETARIAL ASST- L2,3,4 - 1022A

1. An associate degree from an accredited college including or supplemented by 12 semester credits in secretarial science, word processing, office automation and/or office technology; or

2. An associate degree from an accredited college, and either one year of satisfactory full-time professional general secretarial experience or six months of satisfactory full-time professional legal secretarial experience; or

3. A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and either two years of satisfactory full-time professional general secretarial experience or one year of satisfactory full-time professional legal secretarial experience; or

4. Education and/or experience equivalent to "1", "2" or "3" above. Satisfactory completion of a one year specialized training program in secretarial science, word processing, office automation and/or office technology, or completion of 30 semester credits from an accredited college, including 12 semester credits in secretarial science, word processing, office automation and/or office technology may be substituted for one year of full-time general secretarial experience or six months of full-time legal secretarial experience. However, all candidates must possess a four-year high school diploma or its educational equivalent.

Skills Requirement

Ability to type at a minimum rate of 55 words per minute. For assignments requiring stenographic skills, candidates must also have the ability to take legal dictation. For certain assignments, individuals may be required to have higher typing and stenographic
skills.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.