The Office of Fiscal Operations is DSS/HRA/DHS’s primary payments and accounting office, and the core responsibilities are carried out through the operations of the Bureau of Accounts Payable (BAP). As the Agency’s primary payment office, BAP issues authorized payments to service providers for services delivered to DSS/HRA/DHS clients, payments to vendors providing services to DSS/HRA/DHS and reimbursement to employees for business related out of pocket expenses incurred in the delivery of services. The bureau handled over 40,000 payments over $10 billion in FY2022.

Vendor Payment Unit (VP) is responsible for the timely and properly authorized payment for non-human service contracts and purchase orders that provide administrative, consultant and support services to programs and to vendors who provide specific administrative tasks to support agency functions.

The Office of Fiscal Operations is seeking to hire (1) one Administrative Staff Analyst NM-2 who will function as the Director of Vendor Payment Unit who will :

- Oversee and manage the day-to-day administration and operations of Vendor Payments unit comprised of DSS/HRA and DHS portfolio of Non-Human Services payments and Capital Payments

- Ensure that payments are made efficiently, timely and complies with all agency requirements and all relevant Federal, State and City guidelines.

- Develop, implement and maintain Standard Operating Procedures (SOP)/policies and procedures and process flows to ensure accurate and consistent procedures are being utilized while ensuring ongoing compliance with Comptroller directives, rules and regulations.

- Develop key performance indicators (KPIs), establish benchmarks and reportable metrics to measure unit’s workload productivity and identify inefficiencies.

- Create, prepare and maintain unit’s operational reports on payment activity and outstanding obligations, including ensuring timely, accurate and comprehensive information required for claiming

- Supervise managerial and supervisory staff performing invoice intake, payment creation and payment approval.

- Assist unit to research and resolve complex vendor payment issues by liaising with senior staff; DSS/HRA/DHS business units, employees oversight agencies, other city agencies and external stakeholders.

- Oversee, manage and perform all training of the vendor payments process to current and newly hired employees.

- Ensure proper organizational design to optimize payment process workflow.

- Strategize a plan for staff development and succession planning.

- Maintain status update reports on internal and external audits.

- Perform special assignments and/or special projects as needed.

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

- Strong managerial background in financial management. - Experience and knowledge of developing internal controls. - Knowledge of Paytrace, FMS and PASSPort.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.