About the Agency:

The New York City Department of Housing Preservation and Development (HPD) is the nation’s largest municipal housing preservation and development agency. Its mission is to promote quality housing and diverse, thriving neighborhoods for New Yorkers through loan and development programs for new affordable housing, preservation of the affordability of the existing housing stock, enforcement of housing quality standards, and educational programs for tenants and building owners. HPD is tasked with fulfilling Mayor Adam’s Housing New York Plan which was recently expanded and accelerated through Housing New York 2.0 to complete the initial goal of 200,000 homes two years ahead of schedule by 2022 and achieve an additional 100,000 homes over the following four years, for a total of 300,000 homes by 2026.

Your Team:
The Office of Finance and Administration (OFA) is charged with the planning and management of the agency's resources and advises the Commissioner and senior team on how to improve efficiency and allocate funding to carry out HPD's mission. The financial segment of OFA is comprised of the Budget, Capital Planning, and Fiscal Affairs. These three divisions, work in conjunction to provide centralized support, consultation, and oversight on a broad range of financial issues for the entire agency.

Your Impact:
The Fiscal Accounts Payable Unit within the Fiscal Affairs Division is responsible for processing all payments to vendors for goods and services rendered to HPD. The unit ensures all accounting practices conform to the NYC Comptroller’s Directives, federal standards, New York City Charter, and The Procurement Policy Board Rules Prompt Payment Guidelines.

Your Role:
Your role as Director of Temporary Housing Payments in the Fiscal Accounts Payable Unit will include but not be limited to managing the timely invoice review and payments related to asylum seeker service providers, emergency shelters housing displaced individuals, working with external City Agencies for submission of New York State Office of Temporary and Disability Assistance (NYS OTDA) claims, and legal requests related to vacate orders.

Your Responsibilities:
The Director for the Division of Temporary Housing Payments will include the following responsibilities:
Lead a team of staff reviewing invoices and related backup documentation for asylum seeker service providers, emergency hotels and shelters, and other miscellaneous temporary housing payments.
Communicate with external offices, including the Mayor’s Office of Housing Recovery Operations related to Asylum Seeker initiatives, and internal HPD programs for the resolution of invoice issues.
Work with the Accounts Payable Pre-Audit Unit to document findings during concurrent reviews of invoices submitted by asylum seeker service providers.
Monitor the City’s Financial Management System (FMS) asylum seeker initiatives budget and contract balances to ensure funds availability to avoid payment delays and to immediately alert leadership of any issues.
Ensure that all data for relocation clients are accurate and up-to-date and ready for the submission of reports to the NYC Human Resources Administration for NYS OTDA claims.
Work with HPD’s Legal Affairs Department to provide information and reports for FOIL requests and vacate orders.
Provide lien reports and other requested information to title insurance firms.
Reconcile payments to the New York City Department of Finance for the recoupment of monies paid to emergency hotels and shelters where necessary.
Track PASSPort Advances made to vendors to ensure accuracy of recoupment of funds.
Responsible for preparing performance standards and operational workflows and procedures to enhance the division’s ability to operate efficiently and effectively and that provide a basis for training materials for all staff.
Analyze information gathered from FMS, HPDInfo and PASSPort to report to management any issues encountered.
Analyze and review reports and requests by management and processes information on a timely basis.
Maintain relevant trackers and run ad-hoc reports for submission to executive management
Closely follow city and state regulations and laws affecting division operations and processes.

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.

A minimum of two years of satisfactory full-time professional experience working with the budget of a large public or private concern in budget administration, accounting, or financial administration, or fiscal research or in a related area. A minimum of two years in a supervisory capacity. Supervision must have included supervising staff performing professional work in the area described above. Highly organized with ability to manage multiple priorities and deliver assignments on time. Must be hands on, disciplined, and detail oriented with ability to work independently in a high-volume environment that requires a work product that is highly accurate and timely. Experience with budget process and managing budget balances. Strong knowledge of PASSPort, MS Suite (Access, Excel, Power Point, Word) Experience in use of HPDInfo (Agency Legacy System), the City s Financial Management System (FMS), PASSPort is a plus. NOTE: Only candidates that indicate on their resume they are permanent in the Administrative Manager Civil Service Title or a comparable Civil Service Title will be considered. NYC residency required.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.